Maintenance Technology July 2014 - (Page 11)

DON'T PROCRASTINATE...INNOVATE Invest In Your #1 Asset: Your Master Data I n the world of CMMS (Computerized Maintenance Management System) and EAM (Enterprise Asset Management) systems, the entire business of asset maintenance management, asset availability, reliability and maintainability hinges on data integrity. And it all starts with accurate closing of work orders against the correct asset at the right level. But compiling and entering an accurate list of maintainable assets into the CMMS/EAM Master Asset Register is not as simple as it sounds. Many companies don't get it right. Failing to list assets correctly and completely results in the history of "unlisted" legitimate assets that require work being compromised through work closed on a related or pseudo parent asset. This makes it tough to retrieve relevant data at a later date. A typical example is identifying a facility-the building envelope, roof and all attached legitimate assets-under a single asset number denoted as "Building." Thus, for work performed specifically on the roof, the work order would be issued and closed against the building. The same would hold true for work performed on a rooftop air-handling unit or on a hydraulic leveling dock in the building's shipping area. Another example involves the identification of individual production lines as single assets within a CMMS. In this scenario, Production Line 1, comprised of seven autonomous, linked machines, each with its own unique set of maintenance tasks, would have all of its work issued and closed against "Production Line 1." Provided all work is recorded against a work order, the operation would have good records for determining total costs on this line. However, it would be difficult to establish on which of the seven machines (true assets) the money was spent or to assess the reliability, availability or OEE (Overall Equipment Effectiveness) of each machine. When work is captured against "gross assets," management capabilities of a CMMS are weakened. Master data setup The Master Asset Register is a list of unique physical assets for which a maintenance department is responsible. Each asset entered into the CMMS/ EAM is identified with a Unique Identification JULY 2014 Number (UIN). This number is also known as "Master Data l," as all other fields within the CMMS/ EAM are directly or indirectly linked to the field containing the asset UIN. This data may also be shared or linked to other enterprise systems like ERP (Enterprise Resource Planning), financial and human resources. Determining how to classify an asset is not a standardized process-many factors are involved. At minimum, an asset is the lowest common tangible denominator, facility or equipment piece that requires tracking of specific maintenance tasks, work history and costs. In some cases, this may include pumps and motors, if they are large enough Ken Bannister, CMRP Contributing Editor Compiling and entering an accurate list of maintainable assets into the CMMS/EAM Master Asset Register isn't as simple as it sounds. Many companies don't get it right. (often delineated by pump output volume or motor horsepower size). For example, motors under 20 hp may be classified as spare parts, while those over 20 hp are to be maintained and given a UIN. Some companies identify assets based purely on capital cost. Others identify them as OEM-manufactured pieces of equipment, or they break down very large ones (like papermaking machines) into sectioned assets (like wet-end and dry-end sections). Regardless of your method, be consistent: Develop-and follow-a policy/procedure for determining what constitutes an "asset" at your plant/facility. In the initial setup of a CMMS/EAM system, the starting point is always to enter the asset by identifying its UIN. This can be a significant number (alpha-numeric number with a coded meaning) or a sequential, non-significant number assigned MAINTENANCETECHNOLOGY.COM | 11 http://www.MAINTENANCETECHNOLOGY.COM

Table of Contents for the Digital Edition of Maintenance Technology July 2014

Maintenance Technology July 2014