Efficient Plant January 2018 - 16

feature | data management

If contractors don't deliver technical data on a schedule, or, worse, if technical data is
delivered at the end of the project, proper maintenance planning is not possible.

strategies never get off the ground from lack
of data and resources for the assets that need
to be maintained. Starting a maintenance
program properly means allocating time
and resources to effectively and accurately
document asset specifications. To accomplish that, organizations need to have a data
standard in place.

ON TIME, ON BUDGET
Many organizations focus nearly of all
their energy on getting equipment installed
and meeting startup dates. Ensuring that
equipment will run properly is typically not
a concern until after project completion.
These organizations miss out on key strategies to ensure a smooth startup and project
success by not incorporating a plan for data
collection into project-bid specifications.
When asset data is delivered well before
equipment arrives, not only can plants have
a comprehensive maintenance plan in place,
they can also ensure the plant's ability to
adequately plan for a smooth, successful
startup. Many of today's lubricated assets
require a specific lubricant and additional oil
changes during their initial startup. Oil, air,

| EFFICIENTPLANTMAG.COM

and process filters may need to be changed
more frequently during the earliest stages.
Not having the necessary maintenance items
available can cause major delays and result
in high expediting costs.
However, if contractors aren't delivering
technical data on a schedule, or, worse, if
technical data is delivered at the end of the
project, none of this planning is possible.

PUTTING PERSONNEL
IN CONTROL
In most projects, the implementation team
simply receives any technical data when and
how the project contractors decide to deliver
it. Establishing guidelines ensures that the
organization will receive data in a format
that is compatible with its document-management software, allowing easy organization and use.
Documents that once were buried or lost
will now be clearly organized and indexed
for quick searches and easy import into
EAM and CMMS, as well as other software.
Moreover, sites can ensure that all plant
stakeholders have input into document delivery. Document-management champions

can quickly and easily direct documentation
to the people who need it most:
Operators:
+ interested in operations sections of
maintenance manuals
+ may need other specification sheets
depending on processes
Maintenance personnel need:
+ technical specifications on gearing
information and vibration, temperature, and pressure thresholds
Electricians need:
+ specific motor data
Instrumentation techs need:
+ data sheets
+ calibration of equipment as delivered.
If only one person is determining what
documentation is needed (especially if that
person is outside of the organization), much
of the necessary content from collected
documentation will likely be missed. Organizations that set up a site champion and
customize data-acquisition standards with
the guidelines for individual departments
should see a dramatic increase in efficiency
of maintenance and operations.
Project-implementation teams that
consider what data they need to collect,
and how to best collect it can successfully
implement a reliability program that will
extend the lifecycles of critical equipment.
In addition, these organizations will see
direct savings, during and after project implementation, as good choices enable lower
overall costs and less rework, and the setting
up of an effective maintenance plan. When
organizations see data acquisition as a critical element of project success, they build for
success-now and in the future. EP
Scott Janzen, CMRP, is a reliability consultant
at Emerson Automation Solutions, Houston.
He has more than 35 years of reliability and
automation experience including 20 years in
the U.S. Navy. Janzen worked previously with
Management Resources Group (MRG) before
it was acquired by Emerson in 2014.

JANUARY 2018

http://www.EFFICIENTPLANTMAG.COM

Table of Contents for the Digital Edition of Efficient Plant January 2018