Maintenance Technology October 2016 - 35

SAP TIPS AND TRICKS

Keeping Maintenance
Scheduling on Track
Kristina Gordon, DuPont

Q
A

How far out should I be scheduling work?

THE MAINTENANCE
Industry standard says you should have a maintenance work schedule completed four weeks
SCHEDULER plays a critical
out. Those schedules should have your jobs loaded at 100% for week one, 80% for week two,
role in any maintenance organi60% for week three, and 30% for week four. This leaves room for critical jobs that must be moved
around on your schedule or emergency situations, allowing you to stay on target.
zation. This individual coordinates the production
requirements with
When I pull my backlog of work up in SAP,
maintenance and
how can I mark the jobs I want to work on
engineering activities.
each week?
The scheduler makes
Creating a revision code in SAP is a very simple way
sure equipment is
to mark the jobs that need to be completed each
week. Transaction OIOB will allow you to create the reviavailable to meet
sion. Before you begin, you should create a naming convenproduction demands,
tion for your revisions.
in a way that optimizes
In this example, the revision that would be applied to
total business cost
the work order would be WWU-WK01. The second part is
(production downthe description of the revision. The start and end date will
be used by the system as the dates during which the work
time, maintenance
Create a revision code in SAP to mark the jobs
is allowed to be performed. That time is confirmed in the
cost, MRO inventory
that need to be completed each week.
system.
cost).
It is very difficult to
keep a schedule on track when
How do I make sure that I am scheduling my PSM (process-safety management)
critical work first?
you have shutdowns, material
In SAP, PSM Critical Equipment can be marked with a permit. Permits are configured and
availability issues, and line
can denote several different types of equipment such as PSM critical and ISO9000. Work
breaks happening on a daily
can be found by searching for a PSM permit. You can also use characteristics to mark this type of
basis. The following Q&A may
work. It is important to note however, that every PSM-critical piece of equipment may not always
help make possible what many
be placed on work orders or maintenance plans that are PSM critical. It is possible to complete nonPSM jobs on PSM equipment.
say is impossible.

Q
A

Q
A
Q
A

How do I know when the planners have completed the planning process and the
job can be put on the weekly schedule?

One way to accomplish this is to use user status's. These are configured to meet your business
needs, but can indicate that such tasks are completed, such as the job walk down completed,
identifying other work streams that need to include planning hours, such as scaffold or insulators,
and when all materials have been received and/or kitted. Once the user status indicates that the tasks
are completed and ready to schedule, the scheduler can then place the job on the weekly schedule.

Correction
Kristina Gordon is SAP
Program Consultant at
the DuPont, Sabine River
Works plant in West Orange,
TX. If you have SAP questions,
send them to editors@
maintenancetechnology.com
and we'll forward them to
Kristina.

OCTOBER 2016

MT1610rmcsap.indd 35

In the September 2016 installment of this column (p. 39), the answer to the last question was
cut off. Below is the question and the entire answer.

Q
A

If I have created a task list and need to move it to my work order, how can I do it
without copying and pasting every line?

In the tool bar at the top of the page in IW32, click on Extra>Task List Selection>Direct Entry. In the pop-up box you will be asked to click the radio button next to functional location
task list, equipment task list, or general task list. Enter the group and group counter of the task list
you would like to import. Click the check mark and the task list imports into the operation tab of
the work order. MT

MAINTENANCETECHNOLOGY.COM | 35

9/29/16 8:58 PM

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Table of Contents for the Digital Edition of Maintenance Technology October 2016