Georgia County Government - 2017 Member Services Guide - 48

As leaders in best practice purchasing, Joe Tommie, Bill Thomas and the
Purchasing Team at Cobb County knew the most resourceful and cost-effective
way to proceed in such a tight time frame. With their knowledge of how to
strategically utilize cooperative contracts, they were able to work with Safeware

ACCG PREFERRED PARTNERS

and Club Car to meet the needed deadlines and make the project a success.
safety of the thousands of visitors attending
the game wasn't compromised.
Critical to the implementation of these plans
was a list of items that needed to be purchased
and delivered prior to opening day. The Police
Department had several meetings with
Bill Thomas, Supervisor of General Purchasing
for Cobb County to outline their supplies and
specifications. Some of the requirements
included more than 1,000 safety cones, metal
barricades, golf carts, all-terrain vehicles,
safety balloons, generators and covered
trailers - representing more than $100,000 in
needed supplies.
Opening day was quickly approaching and
Bill needed to ensure that the procurement
of the extensive list proceeded smoothly. To
do this, he turned to two U.S. Communities
contracts: Safeware for the majority of the
public safety items and Club Car for the
transportation vehicles.
Bill proposed the cooperative contracts
to the public safety team. "Using these
contracts would save a lot of time by
eliminating the need for an RFP and I knew
we would get their lowest pricing," said
Thomas. "Everything that was needed was
available through these two contracts which
really streamlined the entire process."
As an Advisory Board member for
U.S. Communities since 2001 (currently
represented by Joe Tommie, Purchasing
Director), Cobb County is familiar with the
advantages of utilizing U.S. Communities
contracts. The solicitation process by a lead
public agency is similar to the Cobb County
purchasing process so the requirements
for a competitive bid are met. Being able to
utilize a cooperative contract streamlines
the entire purchasing process and eliminates
the time needed for an RFP. In addition,
U.S. Communities holds rigorous supplier
commitments to ensure their supplier
partners offer their best government pricing.
"Using U.S. Communities, we knew we
48

were getting the most competitive pricing"
said Thomas.
Arriving at opening day without these
items was not an option. Before proceeding,
Bill focused on the majority of the public
safety needs and had several meetings with
Safeware to ensure the items they needed
were covered under the contract and would be
delivered by the designated dates. "I wanted
absolute confirmation there would be no
issues with the purchase. Sometimes when
working with a vendor, you start the process
and then find out a particular item is not
available or can't be delivered by the needed
date," stated Bill. "Working with Safeware
went as smoothly as it could have gone."
"We really value the trust and confidence
that Cobb County has placed in our company
and in our contract," said Rick Bond, Vice
President of Sales for Safeware. Rick and
Clint Anderson, Southeast Branch Director
for Safeware, were part of the planning
meetings and attribute the success to a
strong relationship with the Cobb County
Police Department and Bill Thomas'
understanding of the Safeware contract.
The situation with Cobb County was not
new to the Safeware experts. Having
utilized their U.S. Communities contract
on high profile events with the Democratic
National Commit tee, the Republican
National Committee and most recently
the Presidential Inauguration, they are
accustomed to fulfilling large orders with
a limited timeline - it's one of the benefits
of utilizing a cooperative contract. "Major
events like this require many months of
detailed and intensive planning, and once
the budget gets approved and the equipment
is selected, the window of time to make the
purchase can be very limited" said Bond.
Bill and Joe also met with Brian Skinner
from Specialty Car Company, their local
Club Car dealer. They outlined their
public safety team's vehicle requirements

and how they intended to use them.
Brian was able to recommend the
purchase of two Villager eight-passenger
transportation vehicles to meet their
needs of shuttling the on-site public safety
officials to various posts throughout the
stadium. An additional advantage for Cobb
County was the ability to use the local Club
Car dealer. Going forward, being able to
service and maintain the Club Car vehicles
locally will be a convenience and time saver.
As with the Safeware purchase, the
delivery of the Club Car vehicles was tight.
Delivery would typically take 5-6 weeks, but
Cobb County needed these at the stadium in
time for the soft opening - only four weeks
away. Club Car was able to expedite the
order and Specialty Car Company had them
delivered within the four weeks. "If Cobb
County had to do an RFP they would not have
been able to meet that deadline. Using the
U.S. Communities contract saved everyone
time, money and effort to meet the demands
for the soft opening," stated David Peterson,
Strategic Account Manager for Club Car.
As leaders in best practice purchasing,
Joe Tommie, Bill Thomas and the Purchasing
Team at Cobb County knew the most
resourceful and cost-effective way to
proceed in such a tight time frame. With
their knowledge of how to strategically
utilize cooperative contracts, they were
able to work with Safeware and Club Car
to meet the needed deadlines and make the
project a success.
The successful completion of this project
was summarized perfectly by Safeware's Rick
Bond. "The real heroes in these events are
the folks in public safety who work countless
hours to make the process seamless and
safe. We feel validated each time that we see
a successful event in the news and realize
the small part that our Safeware team,
our experience, and our U.S. Communities
contract played in the success."
■
Georgia County Government



Table of Contents for the Digital Edition of Georgia County Government - 2017 Member Services Guide

ACCG District Map
ACCG Area Map
President’s Message
Director’s Desk
ACCG Board of Managers
ACCG Boards of Trustees and Directors
ACCG Staff
ACCG Insurance Programs
Local Government Risk Management Services
ACCG Retirement Services
ACCG Technical Assistance
ACCG Partners Program Overview
Coast2Coast
Dude Solutions
Enterprise Holdings
Gas South
Georgia United Credit Union
GovDeals
IMA Corporate Interiors
MetroStar Systems, Inc.
Multi-Bank Securities
U.S. Communities
ACCG Partners Alpha Listing
ACCG Partners Specialty Area Listing
Professional Directory Marketplace
Index of Advertisers
Advertisers.com
Georgia County Government - 2017 Member Services Guide - Intro
Georgia County Government - 2017 Member Services Guide - cover1
Georgia County Government - 2017 Member Services Guide - cover2
Georgia County Government - 2017 Member Services Guide - 3
Georgia County Government - 2017 Member Services Guide - 4
Georgia County Government - 2017 Member Services Guide - 5
Georgia County Government - 2017 Member Services Guide - 6
Georgia County Government - 2017 Member Services Guide - 7
Georgia County Government - 2017 Member Services Guide - ACCG District Map
Georgia County Government - 2017 Member Services Guide - ACCG Area Map
Georgia County Government - 2017 Member Services Guide - 10
Georgia County Government - 2017 Member Services Guide - President’s Message
Georgia County Government - 2017 Member Services Guide - Director’s Desk
Georgia County Government - 2017 Member Services Guide - ACCG Board of Managers
Georgia County Government - 2017 Member Services Guide - 14
Georgia County Government - 2017 Member Services Guide - 15
Georgia County Government - 2017 Member Services Guide - 16
Georgia County Government - 2017 Member Services Guide - ACCG Boards of Trustees and Directors
Georgia County Government - 2017 Member Services Guide - ACCG Staff
Georgia County Government - 2017 Member Services Guide - 19
Georgia County Government - 2017 Member Services Guide - 20
Georgia County Government - 2017 Member Services Guide - ACCG Insurance Programs
Georgia County Government - 2017 Member Services Guide - 22
Georgia County Government - 2017 Member Services Guide - Local Government Risk Management Services
Georgia County Government - 2017 Member Services Guide - 24
Georgia County Government - 2017 Member Services Guide - 25
Georgia County Government - 2017 Member Services Guide - ACCG Retirement Services
Georgia County Government - 2017 Member Services Guide - 27
Georgia County Government - 2017 Member Services Guide - ACCG Technical Assistance
Georgia County Government - 2017 Member Services Guide - 29
Georgia County Government - 2017 Member Services Guide - ACCG Partners Program Overview
Georgia County Government - 2017 Member Services Guide - Coast2Coast
Georgia County Government - 2017 Member Services Guide - Dude Solutions
Georgia County Government - 2017 Member Services Guide - 33
Georgia County Government - 2017 Member Services Guide - Enterprise Holdings
Georgia County Government - 2017 Member Services Guide - Gas South
Georgia County Government - 2017 Member Services Guide - 36
Georgia County Government - 2017 Member Services Guide - Georgia United Credit Union
Georgia County Government - 2017 Member Services Guide - 38
Georgia County Government - 2017 Member Services Guide - GovDeals
Georgia County Government - 2017 Member Services Guide - 40
Georgia County Government - 2017 Member Services Guide - IMA Corporate Interiors
Georgia County Government - 2017 Member Services Guide - 42
Georgia County Government - 2017 Member Services Guide - MetroStar Systems, Inc.
Georgia County Government - 2017 Member Services Guide - 44
Georgia County Government - 2017 Member Services Guide - Multi-Bank Securities
Georgia County Government - 2017 Member Services Guide - 46
Georgia County Government - 2017 Member Services Guide - U.S. Communities
Georgia County Government - 2017 Member Services Guide - 48
Georgia County Government - 2017 Member Services Guide - ACCG Partners Alpha Listing
Georgia County Government - 2017 Member Services Guide - 50
Georgia County Government - 2017 Member Services Guide - 51
Georgia County Government - 2017 Member Services Guide - 52
Georgia County Government - 2017 Member Services Guide - ACCG Partners Specialty Area Listing
Georgia County Government - 2017 Member Services Guide - Professional Directory Marketplace
Georgia County Government - 2017 Member Services Guide - 55
Georgia County Government - 2017 Member Services Guide - 56
Georgia County Government - 2017 Member Services Guide - Index of Advertisers
Georgia County Government - 2017 Member Services Guide - Advertisers.com
Georgia County Government - 2017 Member Services Guide - cover3
Georgia County Government - 2017 Member Services Guide - cover4
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