ASBO Matters News Journal - Spring/Summer 2016 - (Page 11)

SUPPLIER PARTNERSHIPS BY JEFFREY L APORTA, CPPB Benefiting From a Supplier Partnership T o borrow a line from Liam Neeson in the movie, The A-Team, "I love it when a plan comes together." While the plans for the purchasing needs of Harford County Public Schools (HCPS) aren't nearly as intricate and elaborate as those that Liam's character (Hannibal) creates, I do agree with him in that, "I love it when a plan comes together." One of our plans at HCPS evolved into developing a partnership with some of our suppliers. The plan didn't exactly start out with that goal, but it eventually led to that, with overwhelmingly positive results. OUR GOALS Harford County Public Schools had five suppliers for custodial-related supply items. Most of those were shipped directly to each school, but we also had a relatively small number of items inventoried at our warehouse. We examined spending patterns and habits and found that when our users had a need to purchase a custodial supply item, they had the tendency to call the vendor who supplied that particular item, but they often added on other items they needed to their order. This is obviously less cumbersome and time consuming than working through the five contracted suppliers. It's much easier to order all of the items from one vendor while in the midst of the ordering process, instead of remembering which vendor was awarded which item, and reaching out to multiple sources for supplies. After studying these patterns, our goal was to streamline the number of suppliers for this concentrated area. This in turn would reduce (or hopefully eliminate) out-of-contract spend. We also wanted to reduce our number of inventory items. To accomplish this, we investigated and held discussions with several suppliers. ASBO MATTERS NEWS JOURNAL * 11

Table of Contents for the Digital Edition of ASBO Matters News Journal - Spring/Summer 2016

From the President
Executive Director’s Message
Association News
Budgeting Wisely How Do You Manage What You Don’t Measure?
Financial Management Managed Print Services Help PCCPS “do More With Less”
Supplier Partnerships Benefiting From a Supplier Partnership
Risk Management Balancing the Burden of Risk Management and Compliance
Innovative Classrooms Bel Air High School Opens New Aquaponics Lab
Interactive Data Schools Can Achieve Budget Transparency Online
School Environments Keeping Eyes on the Ball(s) — Creating Healthy Indoor School Environments
Professional Development (Net)work That Conference: 15 Proven Tips to Help You
Index of Advertisers

ASBO Matters News Journal - Spring/Summer 2016