Meeting MPI Toronto - July/August 2016 - (Page 21)
Maximizing Your Downtime:
Fletcher Wright Associates Inc.
o we have downtime anymore? If you ask most
meeting professionals they would likely say "not
really." However, for most professionals, there are
periods when you will find time to breath. Here are
a few tips on how you can use downtime to your advantage
- and maybe even be able to create more of it.
IMPROVE YOURSELF & YOUR TEAM
What is the future vision? This could be for your
organization or your career. Take time to reflect on where
you are and where you want to be in five, 10, 20 years.
Clarify for yourself and set goals and deadlines.
With technology changing in leaps and bounds, look
at revising your processes for more efficient ways to do
things. Encourage team discussions on how they would
improve the way things are done. Think about where the
bottlenecks are in your processes, where your customer
frustrations are and brainstorm on how you can make
changes for improvement. Identify an issue and find a
solution that will save you a lot of time and effort on your
Downtime is the perfect opportunity to invest in skills
training and development. Identify areas of improvement
for yourself, for your team and plan for training that will
give you the knowledge to advance your career or your
organization. Plan to allocate funds for everyone to take
some professional development every year. When budgets
are slim, industry magazines and websites provide
educational content and great tips on what's new, trends
and who's doing what. If you find a great article, share it
with your colleagues, but make sure it's relevant and don't
overburden them with too many.
BUILD TEAM RELATIONSHIPS & NETWORK
Do you take time to connect with your team or
is everyone "doing their own thing?" More and more,
organizations are having their employees work from home
offices. To build a team environment, it's essential that time
is scheduled on a regular basis to stay connected and to
feel part of the whole. Plan some fun activities away from
the workplace or a quick 15-minute gathering. Plan your
next year's schedule to attend industry events and continue
to expand your network. This is one of the greatest gifts
you can give yourself.
This point may seem funny to those who know me
and have seen my office. Despite the "piles" of magazines
and papers, I usually know where things are. Plan your
downtime to purge, file and organize to give a fresh look
and feel before the craziness hits again. Maybe it's not
your office but the storeroom or kitchen area. Trust me, it's
Is your inbox loaded down with emails you just haven't
gotten to? Start unsubscribing from emails that are nice
to have but you never get a chance to read. Or if you just
can't let go, set up a folder to have these emails directed
to and then read them when you can. For emails with
documents, take the time to save them in a folder for easy
reference in the future. Revise your contact list - it's hard to
keep up with industry professionals but a great way to see
who's changing jobs or starting something new is through
industry publications or social media. Watch for changes
and update or add to your list.
Get out of the office on time, go to a gym, join a
sports team, finish that craft project, read a book, schedule
a spa appointment, or get together with the friends to
whom you keep saying "we must get together." Take your
vacation time to allow you the time to reflect on life and
enjoy all it has to offer. ●
Leslie Wright is President of Fletcher Wright Associates Inc.
and can be reached at firstname.lastname@example.org.
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Table of Contents for the Digital Edition of Meeting MPI Toronto - July/August 2016
Welcome, New Members!
Boutique Experiences & Emerging Incentive Destinations
How You Can Benefit from the MPI Foundation
Cruising to Event Success
Chapter Speaks: What Are You Reading or Listening to This Summer?
Community Volunteerism: How to Incorporate a Hands-On Charity Component at Your Event
Taming the Beast: Planning Outdoor Events
Building Custom Experiences
Maximizing Your Downtime: Reflect, Revise, Plan
Activate Your Event with Experiential Marketing
Beyond the Annual Barbecue – Incorporating Family at Events
Meeting MPI Toronto - July/August 2016