Educational Procurement Journal - Spring 2018 - 20

HEARD ON THE STREET

S

pring is the season
of new beginnings,
resiliency, and resolve.
Many institutions
are buzzing with
conversations about
fiscal uncertainty, confusion, and lack
of clarity about the future. Both internal
and external pressures are fueling the
conversations, and while we'll all be
impacted differently, we struggle to
understand how these changes will
affect us and our departments.
Fortunately for us, our NAEP
Members and our peers in educational
procurement are some of the most
collaborative and helpful people
across the country. Whether you
need help with a procurement
transaction, a strategic initiative, or an
operational change, NAEP Members
are just a phone call or forum post
away. NAEP fosters collaboration
and information-sharing across the
industry. The Exchange has been
buzzing with topics and issues
impacting both Higher Ed procurement
and our institutions at large.

Procurement Card
Program Ownership
As institutions look to streamline
operations, the procure-to-pay
function is frequently investigated.
Procurement card (Pcard) programs
can align to a payment function
traditionally paired with the other
payment mechanisms, or they can
be managed in alignment with other
purchasing vehicles. Cory Harms
(Iowa State University) has polled the
NAEP Exchange, asking where the
Pcard functions across the country
reside and if Payables reports to

20

Procurement. Of the institutions
responding, 61 percent reported that
Pcard reports to Procurement. No
institutions responded that Payables
does so, and 10 percent indicated
that Payables and Procurement
were combined.

Certificates of Insurance
Similar to Pcard programs, obtaining
and storing supplier certificates of
insurance (COI) is managed differently
across institutions. Cherieé Dawson
(Metropolitan Community CollegeKansas City) is looking to re-structure
internal processes and asked
the NAEP Membership for input.
Responses on ownership seemed
to differentiate between collection,
retention, and policy management,
with most procurement departments
owning the collection of COIs.
Retention and policy resided primarily
with Risk Management or HR.

Accessibility & Ergonomics
Speaking of outside influences,
federal regulations play a major
role in shaping the responsibility of
procurement departments. Often,
we are charged to ensure supplier
compliance with federal law. NAEP
President Rosey Murton (Florida State
University), asked the membership
about managing accessibility
requirements relative to software
applications and development, as
required by the Americans with
Disabilities Act Amendment Act
(ADAAA). Several members answered
back with suggested contract
language. Cynthia Urick (Swathmore
College) recently asked if non-public,
non-student facing software (which is

EDUCATIONAL PROCUREMENT JOURNAL | SPRING 2018

GARAGESTOCK/SHUTTERSTOCK.COM

New HOT TOPICS from
the NAEP Exchange
Greg Macway
University of California,
San Francisco/Berkeley
not governed by the ADA) is still being
managed in the same way.
From a procurement perspective,
the ergonomic furniture market seems
to be getting more competitive.
Sit-to-stand desks have been
available from few providers, with
one manufacturer, Varidesk, currently
dominating the market. In a recent
NAEP Exchange post, one Member
compared her institution's pricing
outcomes to that experienced with
Apple, whose pricing is rigid and void
of discounts. Members were quick
to point out that the sit-to-stand
desks were, in fact, available through
channel partners and that volume
discounts are possible. Additionally,
Members shared that new suppliers
have entered the market and
are providing products at very
competitive prices.
These are just a few examples
of the information being shared
among your peers. Jump onto the
NAEP Exchange by clicking on the
Exchange link on our homepage:
https://www.naepnet.org.
Greg Macway is Director of
Strategies & Communication in
Supply Chain Management at the
University of California, San Francisco/
Berkeley. He is a member of the
Editorial Board for the NAEP
Educational Procurement Journal.
Email: Greg.Macway@ucsf.edu.


https://www.naepnet.org

Table of Contents for the Digital Edition of Educational Procurement Journal - Spring 2018

Letter from the CEO
Cyber Security—Everyone’s Business
Scammed—How to Protect Your University
Have Festival, Will Travel: Virginia’s Advocacy Program for Small-, Women-, and Minority-owned Businesses
What Is It You Can’t Do?
Heard on the Street: New Hot Topics from the NAEP Exchange
Building a Fund of Sustainability Knowledge, One Book at a Time— Part Eight
Best and Final: Crowdsourcing Beyond the Buzzword
Index to Advertisers
Educational Procurement Journal - Spring 2018 - Intro
Educational Procurement Journal - Spring 2018 - cover1
Educational Procurement Journal - Spring 2018 - cover2
Educational Procurement Journal - Spring 2018 - 3
Educational Procurement Journal - Spring 2018 - 4
Educational Procurement Journal - Spring 2018 - 5
Educational Procurement Journal - Spring 2018 - Letter from the CEO
Educational Procurement Journal - Spring 2018 - 7
Educational Procurement Journal - Spring 2018 - Cyber Security—Everyone’s Business
Educational Procurement Journal - Spring 2018 - 9
Educational Procurement Journal - Spring 2018 - 10
Educational Procurement Journal - Spring 2018 - 11
Educational Procurement Journal - Spring 2018 - Scammed—How to Protect Your University
Educational Procurement Journal - Spring 2018 - 13
Educational Procurement Journal - Spring 2018 - 14
Educational Procurement Journal - Spring 2018 - 15
Educational Procurement Journal - Spring 2018 - Have Festival, Will Travel: Virginia’s Advocacy Program for Small-, Women-, and Minority-owned Businesses
Educational Procurement Journal - Spring 2018 - 17
Educational Procurement Journal - Spring 2018 - What Is It You Can’t Do?
Educational Procurement Journal - Spring 2018 - 19
Educational Procurement Journal - Spring 2018 - Heard on the Street: New Hot Topics from the NAEP Exchange
Educational Procurement Journal - Spring 2018 - 21
Educational Procurement Journal - Spring 2018 - Building a Fund of Sustainability Knowledge, One Book at a Time— Part Eight
Educational Procurement Journal - Spring 2018 - 23
Educational Procurement Journal - Spring 2018 - 24
Educational Procurement Journal - Spring 2018 - 25
Educational Procurement Journal - Spring 2018 - Best and Final: Crowdsourcing Beyond the Buzzword
Educational Procurement Journal - Spring 2018 - 27
Educational Procurement Journal - Spring 2018 - 28
Educational Procurement Journal - Spring 2018 - 29
Educational Procurement Journal - Spring 2018 - Index to Advertisers
Educational Procurement Journal - Spring 2018 - cover3
Educational Procurement Journal - Spring 2018 - cover4
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