PMPI Engage - September/October 2016 - 13

ment Techniques for Extremely Busy People SO, WITH SO MANY RESPONSIBILITIES COMING FROM SO MANY DIFFERENT DIRECTIONS, TIME MANAGEMENT IS ESSENTIAL. WHILE TIME MANAGEMENT IS CHALLENGING IN GENERAL, TIME MANAGEMENT FOR EXTREMELY BUSY PEOPLE COMES WITH ITS OWN SET OF CHALLENGES. SUCCESSFUL PEOPLE ARE busy people. With career and personal goals stacked up high, and an agenda a mile long, fitting in one more responsibility can be a huge task. People on the fast track to excellence will often get crunched seven days a week. Common place are calls from clients, co-workers and associates to put out fires. Additionally, communication from a spouse, kids, friends or other family members must become a priority even when dealing with a filled work schedule. Being self employed, I am constantly talking to my friends and family about the benefits of self employment. You see, I get to pick which 18 hours a day I work. Yes, I am busy, too. So, with so many responsibilities coming from so many different directions, time management is essential. While time management is challenging in general, time management for extremely busy people comes with its own set of challenges. Here are six time management techniques for extremely busy people: Say "NO": While sometimes an easy thing to say, often times saying the word "No!" can be troublesome. A friend, coworker or especially a family member is hard to turn away. But in order to stay on your path, learn to embrace the word. Although it has only two letters, getting the word out of your mouth is difficult if you feel like you are hurting someone's feelings or are trying to be nice. Try this sentence. "I appreciate you coming to me with this project (issue, problem, situation, etc) and I would really like to help, but now is not a great time for my schedule. If I get a chance to revisit it, I will." Prioritize Your To-Do List: Before you go to sleep or first thing when your head is clear in the morning, go through your schedule (I know 1 2 3 4 5 you keep a schedule) and prioritize the list. Don't get into your day without a clear roadmap of what you will need to get done. It's little victories like crossing off a to-do from the list that will drive you harder towards the finish line on your list. Delegate: The most successful time managers are those that learn how to delegate properly. A great leadership trait is understanding when to hold onto a responsibility and when to delegate it. You will never be able to do it all on your own. The sooner you realize this, the closer you will get to effectively managing your time. Don't Micromanage: Extremely busy people are generally very successful people. You will need to resist the urge to manage all of the project details you have going on in your life. Once a project task is given to someone else, do not circle back and micromanage the project. Certainly, follow up to verify the project is moving forward, but do not live by the motto, "If it's going to be done right, I've got to do it." The Small Stuff: Extremely busy people are their own worst critics. Stop beating yourself up over the small stuff. Sure, it's important that the task gets completed properly and professionally, but don't get caught up in the minute details and never second guess yourself about the small stuff. Chances are great that you completed the task with excellence. Make a mental note, and next time this type of task is to be tackled, you will know what you need to do. Refresh: Seriously, it's 1 a.m., do you think you are quite as sharp as you were at 11 a.m.? Take a break. There is nothing more challenging than trying to accomplish a task while burning the late, late, late night oil. Your brain needs to refresh and your body could use a break as well. Did I mention the importance of eating your meals at a table and not from behind a steering wheel? You know I am talking to you. Every once in awhile, I accept that you are too busy to slow down and eat at a table, but not every day. There will come a time in your schedule when you will not be as busy. Try your best to savor those moments when they happen. Just because you are not moving at a million miles an hour does not mean you are lazy. There is more to life than just arriving at your destination; enjoy the journey. ■ 6 ENGAGE www.pmpi.org 13 http://www.pmpi.org

Table of Contents for the Digital Edition of PMPI Engage - September/October 2016

President’s Message
15 Tips to Make Your Association Meetings Better!
Time Management Techniques for Extremely Busy People
Meetings Thought Leadership
The Road Warrior: Staying Healthy on the Road
Volunteer Spotlight
What’s New in Fort Lauderdale
Welcome, New PMPI Members!
Members on the Move
PMPI Dashboard
Index of Advertisers
PMPI Engage - September/October 2016 - cover1
PMPI Engage - September/October 2016 - cover2
PMPI Engage - September/October 2016 - 3
PMPI Engage - September/October 2016 - 4
PMPI Engage - September/October 2016 - 5
PMPI Engage - September/October 2016 - 6
PMPI Engage - September/October 2016 - President’s Message
PMPI Engage - September/October 2016 - 8
PMPI Engage - September/October 2016 - 9
PMPI Engage - September/October 2016 - 15 Tips to Make Your Association Meetings Better!
PMPI Engage - September/October 2016 - 11
PMPI Engage - September/October 2016 - Time Management Techniques for Extremely Busy People
PMPI Engage - September/October 2016 - 13
PMPI Engage - September/October 2016 - 14
PMPI Engage - September/October 2016 - 15
PMPI Engage - September/October 2016 - Meetings Thought Leadership
PMPI Engage - September/October 2016 - 17
PMPI Engage - September/October 2016 - The Road Warrior: Staying Healthy on the Road
PMPI Engage - September/October 2016 - Volunteer Spotlight
PMPI Engage - September/October 2016 - What’s New in Fort Lauderdale
PMPI Engage - September/October 2016 - Welcome, New PMPI Members!
PMPI Engage - September/October 2016 - Index of Advertisers
PMPI Engage - September/October 2016 - cover3
PMPI Engage - September/October 2016 - cover4
http://www.nxtbook.com/naylor/PMPS/PMPB0218
http://www.nxtbook.com/naylor/PMPS/PMPB0118
http://www.nxtbook.com/naylor/PMPS/PMPB0217
http://www.nxtbook.com/naylor/PMPS/PMPB0117
http://www.nxtbook.com/naylor/PMPS/PMPS0616
http://www.nxtbook.com/naylor/PMPS/PMPS0516
http://www.nxtbook.com/naylor/PMPS/PMPS0416
http://www.nxtbook.com/naylor/PMPS/PMPS0316
http://www.nxtbook.com/naylor/PMPS/PMPS0216
http://www.nxtbook.com/naylor/PMPS/PMPS0116
http://www.nxtbook.com/naylor/PMPS/PMPS0615
http://www.nxtbook.com/naylor/PMPS/PMPS0515
http://www.nxtbook.com/naylor/PMPS/PMPS0415
http://www.nxtbook.com/naylor/PMPS/PMPS0315
http://www.nxtbook.com/naylor/PMPS/PMPS0215
http://www.nxtbook.com/naylor/PMPS/PMPS0115
http://www.nxtbook.com/naylor/PMPS/PMPS0614
http://www.nxtbook.com/naylor/PMPS/PMPS0514
http://www.nxtbook.com/naylor/PMPS/PMPS0414
http://www.nxtbook.com/naylor/PMPS/PMPS0314
http://www.nxtbook.com/naylor/PMPS/PMPS0214
http://www.nxtbook.com/naylor/PMPS/PMPS0114
http://www.nxtbook.com/naylor/PMPS/PMPS0613
http://www.nxtbook.com/naylor/PMPS/PMPS0513
http://www.nxtbook.com/naylor/PMPS/PMPS0413
http://www.nxtbook.com/naylor/PMPS/PMPS0313
http://www.nxtbook.com/naylor/PMPS/PMPS0213
http://www.nxtbook.com/nxtbooks/naylor/PMPS0113
http://www.nxtbook.com/nxtbooks/naylor/PMPS0612
http://www.nxtbook.com/nxtbooks/naylor/PMPS0512
http://www.nxtbook.com/nxtbooks/naylor/PMPS0412
http://www.nxtbook.com/nxtbooks/naylor/PMPS0312
http://www.nxtbook.com/nxtbooks/naylor/PMPS0212
http://www.nxtbook.com/nxtbooks/naylor/PMPS0112
http://www.nxtbook.com/nxtbooks/naylor/PMPS0611
http://www.nxtbook.com/nxtbooks/naylor/PMPS0511
http://www.nxtbook.com/nxtbooks/naylor/PMPS0411
http://www.nxtbook.com/nxtbooks/naylor/PMPS0311
http://www.nxtbook.com/nxtbooks/naylor/PMPS0211
http://www.nxtbook.com/nxtbooks/naylor/PMPS0111
http://www.nxtbook.com/nxtbooks/naylor/PMPS0610
http://www.nxtbook.com/nxtbooks/naylor/PMPS0510
http://www.nxtbook.com/nxtbooks/naylor/PMPS0410
http://www.nxtbook.com/nxtbooks/naylor/PMPM0510
http://www.nxtbook.com/nxtbooks/naylor/PMPM0410
http://www.nxtbook.com/nxtbooks/naylor/PMPM0310
http://www.nxtbook.com/nxtbooks/naylor/PMPM0210
http://www.nxtbook.com/nxtbooks/naylor/PMPM0110
http://www.nxtbook.com/nxtbooks/naylor/PMPM1209
http://www.nxtbook.com/nxtbooks/naylor/PMPM1109
http://www.nxtbook.com/nxtbooks/naylor/PMPM1009
http://www.nxtbook.com/nxtbooks/naylor/PMPM0909
http://www.nxtbook.com/nxtbooks/naylor/PMPM0809
http://www.nxtbook.com/nxtbooks/naylor/PMPM0709
http://www.nxtbookMEDIA.com