Government Connections - Spring 2013 - (Page 24)
THE MEETING MINUTE
We’ve Got to Stop Meeting Like This!
Tips for Conducting Small Group Meetings
By Edward E. Scannell, CMP, CSP
The Center for Professional Development
Are your Chapter Board meetings becoming more like “bored” meetings?
Was that last sales or staff meeting a disaster?
Does your committee “keep” minutes, but “waste” hours?
Does the Chairperson suffer from “motion sickness?”
WELL, IF ANY
of these symptoms are showing up in your
agency or property’s small group meetings and you believe that
Murphy’s Law was developed from your own meetings, then this
article is written just for you!
Meetings-Meetings-Meetings: If you’re like many of our colleagues, you will spend a good share of your daily work schedule
in leading or attending meetings. These could involve your time in
planning your annual or regional conferences, a weekly staff or sales
meeting, a chapter board or committee meeting, or a myriad of other
small group get-togethers. And make no mistake, many of us will
spend half or more of our time in meetings. Interestingly enough,
some studies have reported that on an average business day, some
17 million meetings are held! So, a fair question would be, “How
much are these meetings costing your agency or property, and how
much return are you getting for that investment?”
GOVERNMENT CONNECTIONS | SPRING 2013
Why Meetings Fail: If you buy into our premise that many meetings are wasteful of time, talents and money, what are some of the
underlying reasons why meetings fail? Clearly we could go through
a long “laundry list” and identify some causal factors. See if some of
these might resonate with your own experience.
First and foremost, why even have that meeting? With social
media and all the other nuances of technology, is a face-to-face
meeting even necessary? With an admitted bias on such a need,
let’s agree that while a phone call or e-mail might do the trick, the
importance and impact of face-face communication may be far more
productive. Secondly, there’s an adage that suggests “you can’t get
lost if you don’t know where you’re going.” In other words, many
facilitators of meetings neglect to even prepare an agenda and equally
sad, neglect to send it out in advance of the meeting. We could go
on and on, but you get the picture, i.e., the wrong people, the wrong
time, the wrong place, etc., etc.
Making Meetings Work: So, if you’re still with us, let’s take a
look at some hints that will materially assist you in planning more
effective small group meetings:
Table of Contents for the Digital Edition of Government Connections - Spring 2013
The Meeting Minute
Plan Green: Why Create a Sustainable Event?
Good to Know: Do You Need Per Diem?
That's Technology: Dispelling the Myths about Strategic Meetings Management
Conference Connection: 2013 NEC & Expo
SGMP's New Headquarters
Working With Your Convention and Visitors Bureau
Starwood Looks Forward to Seeing You
Government Connections - Spring 2013