Government Connections - Summer 2014 - (Page 25)

TECHNOLOGY TRENDS 8 PowerPoint Tricks and Tips That Will Enhance Your Presenter's Talk BY DE-DE MULLIGAN, CMP, CMM AV EVENT SOLUTIONS Tip #1: Simplicity is a beautiful thing. Tip #5: Photos should be proportional. A good rule of thumb is 50 words or less on a slide. However, I believe the fewer words, the better. Keep only the text on the slide that will remind the presenter what they need to cover. Reading a slide is a big "no-no." If you add photos to your presentation, go to the Picture Tool tab and resize the height or width on the top right part of the page. If you choose to resize the width, the height will scale automatically. Try and standardize on the same width or height for each photo throughout the presentation. Tip #2: Choose legible font styles. Clear, large font types, such as Arial or Tahoma, work well in most room settings. I recommend a size of at least 18 points, upward to 30. Know the room set up and make certain the person in the back of the room can view the presentation with ease. Tip #6: Use video and sound. Save all your video and sound files within the presentation. It is very important that you work with an on-site AV technician to make certain the right speakers are available to project the sound to the audience. Without the proper sound system, your video is useless. Tip #3: Keep fonts consistent. Don't start out with one font and then move to another and yet another on every page. You can have a different font for the title versus the body but keep those font choices consistent throughout the presentation. Tip #4: Make sure the font and background colors don't clash. Chose colors that complement each other and are easily visible. Putting a yellow font on a white background won't work; but that same text color on a black background will pop. Tip #7: Compress your files. Make certain to compress your videos and photos before distributing your content to conference service organizers. This will allow them to easily load your presentation if they rent iPads for attendees. Tip #8: Rehearse your presentation at least once. Before you deliver your presentation to the audience, meet with the AV technician to run through your talk from a sound, lighting and timing perspective. Even though you have given your presentation several times, you haven't delivered it in front of this audience or using this venue. 25

Table of Contents for the Digital Edition of Government Connections - Summer 2014

President’s Letter
Editor’s Letter
Going Places
Get Your Green On
2014 SGMP NEC & Expo Highlights
Conference Connection
Plan Green
Technology for the Meeting Traveler on the Go
Supplier Strategy
Technology Trends
CGMP Corner
National Updates
SGMP Nation
Advertisers’ Index

Government Connections - Summer 2014