Streamline - Fall 2015 - (Page 23)

How to Prepare for a Lab Audit BY DONNA LAWSON, WASTEWATER OPERATIONS SPECIALIST labs under 1VAC30-45 are inspected by DCLS on a two-year cycle. By providing assistance to many systems both before and after inspection, I have been able to identify some common issues you can avoid. WaSTeWaTer faCiLiTieS oPeraTing Keeping up with the enormous amount of paperwork required under the VELAP regulations and the current approved Standard Methods is no easy task. DCLS provides several checklists that can be found on their website to use to evaluate your lab, and DCLS sends out a pre-evaluation form that labs are to fill out and return before the onsite visit occurs. Even with all this information available, many labs repeat the same findings over and over again. Here is a list of common items to watch for when evaluating your own lab. 1. Know exactly where all your records are. This includes training records for each employee, specifically IDCs, ethics training and CPE documentation. Keep complete files of all PT records. This includes both bench sheets and official lab results. Keep all older Quality Assurance Manuals and SOPs. 2. Be sure to have all new employees read and sign off on the Quality Assurance Manual and the SOPs. Have it in writing with a date and signature. DCLS inspectors will know very quickly if new staff has a poor understanding of lab procedures and regulations. 3. Have any new employees complete an IDC before analyzing any discharge samples for permit reporting. This also includes calculating the mean and the RPD. Go back and calculate the mean and RPD if it was not calculated when the test was performed. 4. Acquire a copy of Certification from your contract lab for every DCLS provides several checklists that can be found on their website to use to evaluate your lab, and DCLS sends out a pre-evaluation form that labs are to fill out and return before the onsite visit occurs. renewal period. Any testing that you send out and do not perform yourself that is reported on your DMR must be from a certified lab and you must have proof that the lab is certified for the type of samples you are sending them. The Certification should be displayed in your lab along with your Certification or kept in the Quality Assurance Manual. 5. Get an analysis statement from your water supplier every year or when changing suppliers for your distilled water or DI water. 6. Be current on all Corrective Action Plans (CAPs). CAPs are required for any data qualifiers that are out of range, any failed PTs, any violations or misreporting concerning DEQ. When in doubt, write a CAP. Document what happened, how it was fixed or addressed and steps that will be taken to keep the incident from happening again. 7. Do your Internal Audit and Management Review every year and document it. If you have not established a set time to complete the Internal Audit and Management www.vrwa.org 23 http://www.vrwa.org

Table of Contents for the Digital Edition of Streamline - Fall 2015

From the President: What if the Hokey Pokey Really is What it’s All About?
From the Executive Director: The Value of Membership
VRWA’s 2015 Expo Wrap Up
Membership is Free, but its Value to your Utility may be Priceless!!
Stock…or…Search
How to Prepare for a Lab Audit
Tomorrow’s Leaders: Attracting Young Professionals
Amherst Source Water Protection
USDA Rural Development/Virginia
Comparative Advantage
Keeping Workers Safe During Night-Time Repairs
Affordable Mixers Now Available for Southern Corrosion Engineered Tank Care Customers
When Consolidation Makes cents
NRWA Recap
VRWA Offers New Member Benefits
Throwing My Loop: Another View
Booster Club
e-Learning Benefits
Membership Application
Do you know what your VRWA Benefits are?
Welcoming New Members
Training Calendar
Board of Directors
VRWA Committees
Index to Advertisers/Ad.com

Streamline - Fall 2015

http://www.nxtbook.com/naylor/VRWQ/VRWQ0119
http://www.nxtbook.com/naylor/VRWQ/VRWQ0418
http://www.nxtbook.com/naylor/VRWQ/VRWQ0318
http://www.nxtbook.com/naylor/VRWQ/VRWQ0218
http://www.nxtbook.com/naylor/VRWQ/VRWQ0118
http://www.nxtbook.com/naylor/VRWQ/VRWQ0417
http://www.nxtbook.com/naylor/VRWQ/VRWQ0317
http://www.nxtbook.com/naylor/VRWQ/VRWQ0217
http://www.nxtbook.com/naylor/VRWQ/VRWQ0117
http://www.nxtbook.com/naylor/VRWQ/VRWQ0416
http://www.nxtbook.com/naylor/VRWQ/VRWQ0316
http://www.nxtbook.com/naylor/VRWQ/VRWQ0216
http://www.nxtbook.com/naylor/VRWQ/VRWQ0116
http://www.nxtbook.com/naylor/VRWQ/VRWQ0415
http://www.nxtbook.com/naylor/VRWQ/VRWQ0315
http://www.nxtbook.com/naylor/VRWQ/VRWQ0215
http://www.nxtbook.com/naylor/VRWQ/VRWQ0115
http://www.nxtbook.com/naylor/VRWQ/VRWQ0414
http://www.nxtbook.com/naylor/VRWQ/VRWQ0314
http://www.nxtbook.com/naylor/VRWQ/VRWQ0214
http://www.nxtbook.com/naylor/VRWQ/VRWQ0114
http://www.nxtbook.com/naylor/VRWQ/VRWQ0413
http://www.nxtbook.com/naylor/VRWQ/VRWQ0313
http://www.nxtbook.com/naylor/VRWQ/VRWQ0213
http://www.nxtbook.com/nxtbooks/naylor/VRWQ0113
http://www.nxtbook.com/nxtbooks/naylor/VRWQ0412
http://www.nxtbook.com/nxtbooks/naylor/VRWQ0312
http://www.nxtbook.com/nxtbooks/naylor/VRWQ0212
http://www.nxtbook.com/nxtbooks/naylor/VRWQ0112
http://www.nxtbook.com/nxtbooks/naylor/VRWQ0411
http://www.nxtbook.com/nxtbooks/naylor/VRWQ0311
http://www.nxtbook.com/nxtbooks/naylor/VRWQ0211
http://www.nxtbookMEDIA.com