Streamline - Fall 2015 - (Page 23)
How to Prepare for a Lab Audit
BY DONNA LAWSON, WASTEWATER OPERATIONS SPECIALIST
labs under 1VAC30-45 are inspected by DCLS on a two-year cycle. By providing
assistance to many systems both before and after inspection, I have been able to identify some common issues you can avoid.
WaSTeWaTer faCiLiTieS oPeraTing
Keeping up with the enormous
amount of paperwork required under
the VELAP regulations and the current
approved Standard Methods is no easy
task. DCLS provides several checklists
that can be found on their website to use
to evaluate your lab, and DCLS sends
out a pre-evaluation form that labs are to
fill out and return before the onsite visit
occurs. Even with all this information
available, many labs repeat the same
findings over and over again. Here is a
list of common items to watch for when
evaluating your own lab.
1. Know exactly where all your
records are. This includes training
records for each employee, specifically IDCs, ethics training and CPE
documentation. Keep complete files
of all PT records. This includes both
bench sheets and official lab results.
Keep all older Quality Assurance
Manuals and SOPs.
2. Be sure to have all new employees
read and sign off on the Quality
Assurance Manual and the SOPs.
Have it in writing with a date and
signature. DCLS inspectors will
know very quickly if new staff has
a poor understanding of lab procedures and regulations.
3. Have any new employees complete
an IDC before analyzing any discharge samples for permit reporting. This also includes calculating
the mean and the RPD. Go back
and calculate the mean and RPD if
it was not calculated when the test
4. Acquire a copy of Certification
from your contract lab for every
DCLS provides several checklists that can be found
on their website to use to evaluate your lab, and DCLS
sends out a pre-evaluation form that labs are to fill
out and return before the onsite visit occurs.
renewal period. Any testing that
you send out and do not perform
yourself that is reported on your
DMR must be from a certified
lab and you must have proof that
the lab is certified for the type of
samples you are sending them.
The Certification should be displayed in your lab along with your
Certification or kept in the Quality
5. Get an analysis statement from your
water supplier every year or when
changing suppliers for your distilled
water or DI water.
6. Be current on all Corrective Action
Plans (CAPs). CAPs are required
for any data qualifiers that are out
of range, any failed PTs, any violations or misreporting concerning
DEQ. When in doubt, write a CAP.
Document what happened, how it
was fixed or addressed and steps
that will be taken to keep the incident from happening again.
7. Do your Internal Audit and
Management Review every year
and document it. If you have not
established a set time to complete
the Internal Audit and Management
Table of Contents for the Digital Edition of Streamline - Fall 2015
From the President: What if the Hokey Pokey Really is What it’s All About?
From the Executive Director: The Value of Membership
VRWA’s 2015 Expo Wrap Up
Membership is Free, but its Value to your Utility may be Priceless!!
How to Prepare for a Lab Audit
Tomorrow’s Leaders: Attracting Young Professionals
Amherst Source Water Protection
USDA Rural Development/Virginia
Keeping Workers Safe During Night-Time Repairs
Affordable Mixers Now Available for Southern Corrosion Engineered Tank Care Customers
When Consolidation Makes cents
VRWA Offers New Member Benefits
Throwing My Loop: Another View
Do you know what your VRWA Benefits are?
Welcoming New Members
Board of Directors
Index to Advertisers/Ad.com
Streamline - Fall 2015