The Leader - July/August 2008 - (Page 37)

r e s p oNd IN g to th e ch a lleNge: alBe rta, caNada’ s I Nte g rate d W o rkp lace MaNag e MeNt s y s t e M The system works differently for government and non-government employees. For government employees, for example, a parking stall is assigned to an individual and the new IWMS and IMAGIS combine functions to deduct the proper dollar amount from the employee paycheck. The deduction is uploaded back into the IWMS employee table on the seventh of each month to monitor the use of the space. For non-government employees and contractors, Infrastructure and Transportation has developed a new business process that leverages the inherent integration between the Occupancy Management and Real Estate Administration component to perform direct debits from the individual’s bank account. When a new non-government employee/contractor is assigned a parking stall, it is entered into the Real Estate Administration tool as a lease. It is assigned a lease ID, a customer number and a payment ID. Once the information is in the system, a monthly extract from FAMIS feeds the information to IMAGIS. Then IMAGIS generates accounts receivable records. Once reviewed and approved, monthly invoices are uploaded to an FTP site for the banks to perform a direct debit from accounts across various financial institutions. The innovative new process was developed in April 2006 as a solution to the problem of fee collection for parking stalls utilized by non-government employees/contractors. Not only did the high rate of turnover among contractors often make it very difficult to track and obtain payment, but it required two full-time Infrastructure and Transportation employees to do so. Since leveraging the system to implement the new business process, the Ministry has been able to recoup nearly 100 per cent of the revenue they had previously been forced to report as lost. The success of the new parking stall leasing program has also inspired other agencies within Infrastructure and Transportation to find opportunities for collecting uncollected revenue and recovering costs. The Transportation & Utility Corridor program (TUC), for example, has been identified as another area within Infrastructure and Transportation that could potentially use the system in its revenue collection. Infrastructure and Transportation’s Parking Stall Leasing process is a good example of how beneficial a seamless, trouble-free integration can be. parcel INveNtory Growing, Not Slowing Come be a part of the growing, vibrant redevelopment opportunity along the waterfront in downtown Jacksonville, Florida. With more than $3.7 billion in completed, current and proposed projects, Jacksonville is one of the brightest economic spots in the Southeast. Sta experts will guide you through the permitting, review and approval process all centralized in one city agency: the JEDC. In Downtown Jacksonville, Florida Call 904-630-1858 or visit www.jaxdevelopment.org IWMS to increase the efficiency, accuracy and cost control of the Land Title process used for all of its land holdings was one of Infrastructure and Transportation’s initial priorities. They recently completed linking the new IWMS to the Government of Alberta’s Registries (Land Titles Office), which enables them to easily obtain the Certificate of Title (COT) for each parcel within its portfolio. Each COT can have several Land Identification Number Codes (LINCS), and each one is entered into FAMIS as a parcel. Land parcels may be leased independently or together. To reduce human error and the chance of duplicating entries, the Ministry currently downloads the COT directly into the system from the Land Title Office. Once the information is downloaded, each parcel can be analyzed for type(s) of usage. Infrastructure and Transportation is investigating the possibility of entering the space units for each parcel into the IWMS database. On a 10-acre (4-hectare) parcel, for example, there could be one occupant using 2 acres The Province of Alberta has a very large inventory of land and understands the need to manage this portfolio. Using the new the le ade r 37 J u ly / a u g u s t http://www.jaxdevelopment.org http://www.jaxdevelopment.org

Table of Contents Feed for the Digital Edition of The Leader - July/August 2008

The Leader - July/August 2008 Leadership Contents Message from the CEO Real Estate in the News Organizational Design Accommodating Growth Responding to the Challenge EMEA's Building Energy Rating TVA's Shortcut to Success ANZ Banking Group’s Jane Hamilton Tractus Asia’s Dennis Messeroll Arizona’s Greg Weiner Workplace Design Workplace Directory The Texas Report Industry Tracker Discovery Forum Findings Career Development Congratulations to 2008 Corenet Global Award Winners! Young Leader Economic Development in the News Connect with Corenet Global A Look Ahead

The Leader - July/August 2008

For optimal viewing of this digital publication, please enable JavaScript and then refresh the page. If you would like to try to load the digital publication without using Flash Player detection, please click here.