Leadership Exchange - August/September 2011 - (Page 38)

TECHNOLOGY TIP Randall Farrar Randall.farrar@esqinc.com 951-506-5641 WORKING WITH STYLES AND FIXING STYLE PROBLEMS IN WORD 2010 – PART 1 OF 2 and efficiently working with documents. By using styles you can documents and have more stable firm documents that do not have formatting problems down the road. Whether or not you know it, you are already using styles in your quickly format documents, create a consistent look and feel to firm documents. The Normal style is one of several built-in styles in Word and is the most common. It is the style applied to a new blank document created using File|New in Word. Normal is also the style that most paragraph styles are based on. want of a better phrase, grouped together and named so they can be that style is applied. As users become more comfortable using styles they find editing A style is a collection of formatting commands that have been, for Using styles is essential to getting the most out of Microsoft Word graph of text and then apply a different style to part of the paragraph, for example to bold or underline specific words. Styles Task Pane as an “a” Character Styles are recognized in the applied with one click. By changing just a single attribute of a style long documents to be less stressful and less time consuming. THE FOUR TYPES OF STYLES: List; and Table. List Styles you can change the formatting throughout the document wherever The most common list styles are the numbered list heading clude paragraph indents and the numbering character. alignment and font in a table styles that many legal documents use. There can be up to 9 levels of list styles in a document, and the formatting can in- Table Styles There are four types of styles in Word: Paragraph ; Character; Paragraph Styles Paragraph styles control all elements of the paragraph such The paragraph mark (seen by turning on Show|Hide) holds Turn on Show|Hide by using the Show|Hide Button found on the Home tab in the Paragraph group in Word 2010 rent paragraph. as how many spaces the paragraph is indented, line spacing, font and font attributes, outline numbers, underlines and borders. Are provided to give a uniform style to borders, shading, FRUSTRATIONS WITH STYLES: suggestions on how to fix them. Problem: of the document. Here are some common frustrations with Word documents and all the paragraph formatting instructions for text in the cur- Answer: The formatting changes when I move text to another section ferent formatting. When you experience formatting problems been applied inconsistently. The text has been moved to a paragraph that contains diftency within the style applied or to direct formatting that within a document it can often be pinpointed to an inconsis- Character Styles Can be used on top of paragraph styles. Character styles do not affect the paragraph formatting, but rather font characteristics, allowing you to apply a paragraph style to a para- Problem: Answer: How do I know which styles are applied to the document hand margin Display the styles used in the current document in the left Greater Los Angeles Leadership Exchange 38 PIT YGOLONHCET

Table of Contents for the Digital Edition of Leadership Exchange - August/September 2011

Leadership Exchange - August/September 2011
Robert Half Legal
Member Connection Campaign
President's Message
Editor’s Message
Region 6 Officers
August Calendar
September Calendar
Save The Dates
September Chapter Meeting Notice
2011 Justice Jog Law Firm Challenge
Human Resources
Certified Document Storage & Destruction
Business Partner/Member Mixer | Justice Jog Kick-Off
Members-In-Transition Welcomes You
GLA ALA Section Reports
American Language Services
Merrill Corporation
New Members & Member Updates
Region 6 Conference
New Member Spotlight
New Member Drive Contest
Information Technology
June Chapter Meeting Recap
New Member Orientation Invite
Community Outreach Program
2011 Justice Jog
First Legal Network
Past-Presidents Evening Seminar Recap
Iron Mountain
Special Counsel
SOS — Succeed Over Stress
Innovative Computing Systems
GLA ALA Essay Contest
Board of Directors
Office Space Available Ad
Esquire Innovations, Inc.
Ricoh Legal/Ikon
Pride of Los Angeles
Technology Tip
CBM Services
Davidson Legal Staffing
Coach’s Corner
ESP Legal Technology
Business Partner Spotlight
ALA Webinars
ALA Legal Marketplace

Leadership Exchange - August/September 2011