Get Connected - Fall 2007 - (Page 9)

says Weller, “the school district has the capability to search by a particular name or keyword so that they can tie down the group of e-mails that they really want to provide rather than providing the entire, enormous bucket of senseless information.” Which brings up another issue, that of privacy. There are usually a lot of people on the same e-mail system—teachers, superintendents, board members—and some of these people may not want a member of their staff having access to every one of their e-mails. With the Gaggle system, access to the archives can be restricted. For example, a district might elect to provide access only to its attorney. “By keeping e-mail archiving with a third party,” explains Weller, “unnecessary access to legally irrelevant e-mails doesn’t even have to be an issue.” The price is right What the legal experts say “Because there currently is no Tennessee statute addressing the retention of electronic communications and the federal requirement doesn’t specify how to archive or for how long, it is imperative that districts instate their own policy regarding e-mail retention and strictly comply with that policy. You need to have a clear understanding of how your e-mail system and e-mail retention system operates. Your policy should include specific dates that e-mails will be disposed of. Your policy needs to state that if the school system becomes aware of an instance in which a lawsuit is likely to occur, then e-mail must be retained from that point forward. And I also recommend that the policy state that once such an issue is reported, all electronic communication regarding the situation cease and resort strictly to paper communication. The law is clear. ‘Oops’ is not a good defense.” —Chuck Cagle, attorney, Lewis, King, Krieg & Waldrop, P. C., the Finally, there’s the cost. “There are some very good, compelling reasons for a school district to turn to a managed service provider,” says Weller. “But of them all, it’s the price-point that might be the best argument. With our solution, the price is right. Doing all of this yourself will require a lot of time and a lot of disc space to capture a lot of information. And you’d have to worry about off-site backup as well. When you’ve factored all of this into your solution equation, our price begins to look very, very right.” ENA is beta testing the Gaggle E-mail Archiving Solution in three school districts beginning November 1. ENA plans to go to market by December 15, 2007. In the initial release, the solution will support ENA Mail, Microsoft Exchange and GroupWise mail service platforms. law firm that represents Tennessee Organization of School Superintendents (TOSS) and many school boards across Tennessee “Under the Indiana Access to Public Records law (IC 5-14-3), e-mail messages are public records. As such, they are subject to the Public Records Retention law found at IC 5-15-6 requiring local public records commissions to adopt retention schedules for all governmental entities in their county. The law does not require a specific back-up policy; only that the records are retained based on a schedule and are in a format that is easily accessible for the public to view. If no retention schedule is adopted, the default retention period is three years for all public records.” —Julie Slavens, staff attorney, Policy Development for the Indiana School Board Association (ISBA) Students use it. Educators question it. ENA explains it. Social Networking 101 ENA is excited to offer Social Networking 101: A Critical Professional Development Workshop. This workshop is designed for teachers, administrators, parents, school board members and librarians who interested in learning more about the phenomenon of social networking and its educational applications. Why does my school or library need this workshop? access have used social networking technologies. Over 60% of teens and preteens have created profiles on social networking sites; if MySpace were a country, it would be the 11th largest in the world. Students spend almost as much time using social networking services and Web sites as they do watching television. The good news is that social networking fosters community through interaction and encourages users to contribute and generate their own content. Students are fully utilizing it, posting original art and music, developing video stories, writing blogs and articles, creating polls and quizzes, and collaborating globally. ENA’s workshop will provide valuable insight into how students connect online and how we can help them successfully and safely use online tools. Learn how you can tap into what students are already doing everyday to improve communication and collaboration skills that are so essential to 21st century learning! What are the objectives of the workshop? • To explore how the current generation of students—digital natives—use and perceive technology and how this differs from previous generations • To investigate how digital natives are using social networking and media-sharing sites such as MySpace, Facebook and YouTube • To learn about online communication methods such as blogging, instant messaging (IM), gaming, music and video sharing • To examine what education and technology experts recommend about keeping students safe while using these sites • To assess ways educators have begun to integrate Web 2.0 networking tools into learning Social networking has exploded as one of the most popular activities for students and now some educators using the Web. In fact, according to a new study by the National School Boards Association titled Creating & Connecting: Research and Guidelines on Online Social—and Educational— Networking, an astonishing 96 percent of students nine to 17 years old with online If you are interested in scheduling a workshop or to obtain additional information, please contact Monique Carucci, ENA marketing coordinator, via mcarucci@ena.com. 9

Table of Contents Feed for the Digital Edition of Get Connected - Fall 2007

Get Connected - Fall 2007 NSBA Social Networking Study A Letter From the President Network Services for Libraries 25th Annual TETC Conference Partnership for 21st Century Skills E-mail Archiving Social Networking 101 Ramp Up for E-Rate Season News From HECC Notes From the CTO

Get Connected - Fall 2007

For optimal viewing of this digital publication, please enable JavaScript and then refresh the page. If you would like to try to load the digital publication without using Flash Player detection, please click here.