Manufacturing Today - September/October 2016 - 17

DAVID HARTLEY | COLUMN BY

David Hartley is a Principal in the Technology Advisory
Services practice at UHY Advisors in St. Louis. Hartley is a former
public-company CIO focused on helping dynamic middle-market
companies capitalize on opportunities to strategically leverage
technology for business results. He can be reached at 314.615.1244
or by email at DHartley@UHY-us.com.

SEPTEMBER/OCTOBER 2016 manufacturing-today.com

17

T ECHNOLOGY

M A N U FA C T U R I N G

For example, start using a password
manager like LastPass or KeePass.
Most people are trying to manage an
overwhelming number of passwords
so they cope by writing them down or
reusing the same passwords over and
over again. A password manager solves
this. Another idea would be to enable
multi-factor authentication on the websites you personally use. The most common application is two-factor authentication where you receive a numerical
code via text message on your phone
(something you have - the first factor)
when you enter your password into a
site (something you know - the second
factor). Visit www.twofactorauth.org
to see websites and services that have
enabled two-factor authentication.
Executing on these five simple steps
will start you and your company down a
path of improved protection from cyber
risks. Sweet dreams! mt

N EWS

P RO F I TA B I L I T Y

AH
S R EXPO 2016

C ANADA MANUFACTURING

L E A N

	 5.		Do	 Something! - Your employees need to know that this is an
important issue and requires
their attention. It's easy to include cyber security as a bullet on
an agenda and think that conveys
the significance of the topic. It
doesn't. Find something you can
do to protect yourself which will
serve as an example to others.

S U S TA I N A B I L I T Y

3.		Establish	ground	rules	for	handling	 sensitive	 data - Sometimes the simplest solution is the
best. Protect yourself from the

	 4.		Train	 your	 employees - Your
employees are your first and
best line of defense. Some companies magically expect their
employees to know about cyberthreats and what to do about
them. It is true that new breaches are announced seemingly on a
daily if not hourly basis, however, many employees don't understand anything more about the
breach than something bad happened. It is critical for employees to understand the details of
what happened and how it happened. Don't think it can happen
to you? Type your company's
name plus "HR generalist" into
LinkedIn and you will get a list
of people with the keys to some
of the company's most sensitive
information (i.e., salaries, social
security numbers, performance
reviews). These employees are

likely targets for spear phishing, where an attacker will specifically target them and trick
them into divulging sensitive
information or clicking on a malicious link. Educate employees
on possible threats.

SERVICE

	 2.		Recognize	 the	 enemy - A key
step in protecting your crown
jewels is to understand who
would benefit from stealing
them from you. Who would
want your employee data?
Something as simple as a copy
of a W-2 could provide enough
information to steal someone's identity or file a bogus
tax return on their behalf. Who
would want your intellectual
property? How could competitors benefit from access to your
engineering schematics, new
product R&D efforts and pricing strategies? Who would want
access to your CEO's email?
The answers to these questions
will help establish a profile of
the types of threats you need to
protect against.

most common scams by modifying processes to create a second
set of eyes on key transactions.
For example, ensure the treasury
department cannot perform wire
transfers without obtaining multiple approvals. Maybe include
someone from outside of treasury in the review process to get
another perspective? Or require
a two-hour hold before initiating
the transfer? And the HR team
must clearly understand the value
of the data they possess. To protect employee PII, require that
all external emails are encrypted.
Maybe also require all documents
to be password protected. You
could require that no data can be
stored on external storage devices. Implementing simple ground
rules may take time but may benefit you in the long run.

SPACE TECH EXPO

	 1.		Identify	 your	 "crown	 jewels"
- Many companies have never
gone through the exercise of
clearly defining the assets you
are most concerned about protecting - i.e., intellectual property (IP), strategic plans, personally identifiable information
(PII). Involve a team of leaders
from across the company in this
discussion and have the conversation in a group setting. Leaders will learn from one another
as each has a different perspective (e.g., human resources vs.
operations). Once these "crown
jewels" are identified, document
them, label them and make sure
everyone at all levels of the company knows to protect them.


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Table of Contents for the Digital Edition of Manufacturing Today - September/October 2016

Contents
Manufacturing Today - September/October 2016 - Cover1
Manufacturing Today - September/October 2016 - Cover2
Manufacturing Today - September/October 2016 - 1
Manufacturing Today - September/October 2016 - 2
Manufacturing Today - September/October 2016 - Contents
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Manufacturing Today - September/October 2016 - Cover3
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