Condo Media - June 2018 - 45

tion such as a front lobby door,
garage overhead door, or the
UNDERSTANDING
ability to call an elevator to
IMAGE QUALITY:
your location.
■ identification-grade: clear enough
These systems are made up
to be used by the police to identify
of credentials (key fobs, access
cards, vehicle transponders),
an individual
readers used to scan the
■ recognition-grade: not as sharp,
credentials at various locabut provides a strong representation
tions, a wiring infrastructure,
of an individual
typically a server with operating software that drives the
■ general detection-grade: shows
system (but in some cases the
activity in an area but provides
system can be hosted off-site),
limited, if any, details
contacts that are installed
on the doors so the system
grammed to provide access. For garage
understands if it's open or
or parking area access, transponders
closed, mechanical hardware (electrican be issued and attached to vehicles
fied door latch, magnetic lock, electric
door strike) at each access point to keep to grant access.
These systems require significant planthe door secure, and user software that
ning prior to installation and ongoing,
allows staff to program and monitor the
assertive administration of them once
system for unusual activity.
they are installed. Ongoing maintenance
Residents carry an access card or
and, in some cases, licensing costs along
key fob or a Bluetooth credential on
with software support agreements may
their smart device, which has been pro-

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be required. Associations should
ensure they have policies and
procedures in place that outline
how the system will be administered and in addition spell out how
credentials will be issued, if there
will be a cost associated with issuing replacement credentials, who
will be eligible for a fob or card or
transponder, how many credentials
will be issued per person, how credentials are programmed, and how
they are shut off when a unit sells or
a lease expires. Consideration must
also be given to how the system is
audited, how long data from the
system is stored, and how requests
for data from the system are handled.
ELECTRONIC KEY
CONTROL SYSTEMS
These systems are used to store, control,
and track resident unit and service area
keys and replace inaccurate "paper and
pencil" logs to track key use while greatly
increasing accountability of key users.

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June 2018

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Condo Media - June 2018

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