Precast Inc. - July/August 2008 - (Page 50) and kept inside a separate fireproof safe within the vault. The vault has its own climate-controlled system, because the servers generate a lot of heat. While the company tries to be as paperless as possible, it still does maintain some paper documents. “There are certain government documents that need to remain on paper,” explains Burkhart. “We also store these in the vault following the standard government retention requirements and guidelines.” So as not to become overwhelmed with paper, though, the company has a process by which it destroys documents when they have met the time requirements for retention. However, just to be safe, the responsible manager reviews each file one more time before destroying it. “Our office manager oversees most of these activities,” adds Burkhart. “We also have an IT consultant who works with us.” Utility Concrete had a similar vault in its previous location, but it was much smaller. “With all of the information we currently house, we’re thinking that we probably could have made our current vault even bigger,” he says. Anyone who has suffered a disaster can tell you that such calamities will strike with little or no warning. It’s best to be prepared; by taking a few wise but simple precautions with your company’s records, you will save yourself untold amounts of time, money and anguish. William Atkinson is a freelance writer who covers business and safety issues. Neenah Your Precast Partner. BOOTH 1528 THE PRECAST SHOW Word on the street is BOOTH 540 THE PRECAST SHOW www.neenahfoundry.com 50 JULY/AUGUST 2008 | PRECAST INC. 800-558-5075 http://www.cresset.com http://www.cresset.com http://www.neenahfoundry.com http://www.cresset.com http://www.neenahfoundry.com
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