HR Pulse - Fall 2007 - (Page 65)

Even though it takes a little extra thought and effort on the front end, a consistent and logical system of naming your files and directories will pay big dividends for you later. Listening to Our Clients is Our Business Listening closely to your customers is the key to an accurate diagnosis. In the human resource profession, the same holds true. We know how to listen and know the symptoms to look for when prescribing the proper course of action. We’re IRI Consultants to Management, a respected ﬁrm with experience in representing healthcare facilities like yours in: * Labor Relations * Organization Development * Corporate Communications We advise clients how to produce a healthy work environment and help keep tory titles at the time you perform your file backup. If you do not use these key words, you may have difficulty later on when you try to find files on your backup media which are in non-descriptive directories such as “2006 Folder.” File Names issues from recurring. You should save your files with titles that are descriptive of With our proven track record and breadth of services, you can be conﬁdent that their contents. It also helps to use nouns followed by adjectives with each issue we will recommend the and sometimes even dates. Think about how the military and some best possible solutions – while you get foreign languages start with a noun followed by adjectives. This on with running your organization. helps keep things in logical groupings and alphabetical order. The use of key words in file titles will also help you find files easily using your system’s search function. It is fairly easy to Consultants to search on a key word found in file titles. It takes much longer if Management the system has to look through file contents. Resolving organizational problems. Improving employee performance. Here are some examples of file names using this proposed system: 440 E. Congress, Suite 400, Detroit, MI 48226 Compensation Offer – Secretary – Wright, Mary 313.965.0350 • Fax 313.965.7545 • www.irisolutions.com Compensation Offer – Registered Nurse – Doe, Jane Compensation Offer – Registered Nurse – Smith, John Grievance – Pay – Smith, John – Analysis Grievance – Pay – Smith, John – Initial Response 334847_iri_consult.indd 1 7/24/07 Grievance – Pay – Smith, John – Recommendation Grievance – Pay – Smith, John – Resolution Grievance – Supervisor – Doe, Jane – Analysis Employee Table 2006 12 15 Employee Table 2007 01 01 Employee Table 2007 01 15 Employee Table 2007 02 01 If you use dates, think about incorporating the date as part of the title. By starting with the year followed by the month and day, your periodically produced tables will always appear in chronological order. It also helps to use leading zeros in your dates. If you add dates in the traditional way (such as 1 1 2007), your files regarding the same subject will not list themselves automatically in chronological order when you open your directories. When saving correspondence received through e-mail, you may want to re-title the message when you save it. If you save your messages without a new title, you will have files saved with useless titles such as “Re: Your Question,” “Problem,” or “Help me.” Make it easy on yourself Even though it takes a little extra thought and effort on the front end, a consistent and logical system of naming your files and directories will pay big dividends for you later. n Alex Wade is Director of Compensation and Benefits for Yuma Regional Medical Center of Yuma, Arizona. He holds a BBA and an MBA from the University of Mississippi, as well as a Fellowship in the Life Management Institute. He has over 30 years of experience as a human resources professional for the insurance, banking and hospital industries. 7:53:49 AM 65 HR Pulse Fall 2007 335209_WorldWide.indd 1 8/20/07 7:13:27 PM http://www.irisolutions.com http://www.healthstaff.org http://www.healthstaff.org

Table of Contents Feed for the Digital Edition of HR Pulse - Fall 2007

Contents Executive Director’s Letter President’s Message HR Leader Profile: Lisa McDaniel Spotlight on Community Citizenship Culture of Engagement How Transparent Should Healthcare Compensation Be? The Value of Assessment Testing in the Recruitment Process Technology Dramatically Changes FMLA Compliance Creating a Magnetic Culture™ Taking It to the Hill: An Advocacy Update 401(k) / 403(b) Fee Lawsuits – Are You the Next Target? Compensation Offers – A Better Process Find It Again Pulse Points Who, Why and Where Conference Highlights Schedule at a Glance Keynote Speakers Social Events Conference Sponsors Exhibitors Index to Advertisers

HR Pulse - Fall 2007

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