Beauty Link - Volume 4, Issue 3 - (Page 33)
BY MIKE EVANGELIST
PROTECTING SENSITIVE AND IMPORTANT RECORDS
ccounts receivable, personnel records, student test data and complex ﬁ nancial documents represent just some of the conﬁdential data that reside on schools’ computer systems. The mere thought of trying to recover so much private data in the event of a disaster is daunting. So daunting, in fact, that FEMA estimates 40 to 60 percent of small businesses never reopen after a data disaster. According to Symantec’s 2011 SMB Disaster Preparedness Survey, over a 12 -month period, the typical small business owner experienced six computer outages, with the leading causes being cyber attacks (viruses, Malware, etc.), power outages or natural disasters. A business’s ability to smoothly restore data following a disaster can mean the difference between survival and closure. As the CMO for Code 42 Software, I often come across some common mistakes businesses make when it comes to preserving the integrity of their data. For example, a business may designate an individual to manually backup system data. We’re all human and relying on one person to frequently and consistently conduct back-ups subjects a business to human error and forgetfulness. There is also the issue of physicality. Data may be backed up on multiple machines in a location, but if a tornado strikes, the data could be wiped out on all units.
A two-pronged strategy that includes backing up data at multiple off-site locations and online in “a cloud” is a wise approach. An online cloud backup provides a level of security immune to the hazards associated with physical domains, while multiple physical locations provide a very fast and efﬁcient way to quickly restore lost or compromised data. When working with a backup provider, ensure that the backed-up data is secure. The best systems use 448bit encryption. The data is effectively coded before it leaves the physical system, assuring that anyone who intercepts it during the online transfer will receive only “garbled” data. Be sure to ask the back-up provider how frequently the data is backed up. A 15-minute back-up is a good standard interval, but systems such as CrashPlan can backup as frequently as every minute. As the world becomes increasingly mobile, it’s also important that data on mobile devices is available for backup and restoration. Choose a back-up system that is easy to set up (no IT department expertise required) and runs automatically in the background, in essence being “invisible” to your staff. Select a backup system that will not slow down the operation of other systems. A slow running system may prompt people to disable the online backup, exposing businesses to the very loss they were seeking to prevent!
Sometimes businesses reason that their data is synchronized on multiple computers across the enterprise, providing them with a sense of security. But even in a synchronized environment, a natural disaster or cyber attack can wipe out records on all physical computers. The cloud backup provides another level of security that isn’t available through synchronized systems. The time to ensure all systems are working as planned is not when a disaster strikes. Businesses should verify that that their data is actually backing up byperiodically browsing and selecting data from multiple backup destinations, including a mix of small and large ﬁ les. Then they should restore the data to be sure it’s working as expected. Finally, businesses must feel comfortable and familiar with their backup provider. A 30-day trial of the CrashPlan software is available at www.crashplan.com. When it comes to protecting a school’s data, don’t forget the wisdom in that classroom proverb, “Remember, safety ﬁrst.” Mike Evangelist is CMO of Code 42 Software. Mike is a self-confessed technology nerd who directs the marketing communications strategy at Code 42. He has spent the last three decades involved in the creation, positioning, marketing and delivery of a variety of world-class technology products.
The online course ML138 – Crisis Management is now available on the AACS Online Training Center at www.aacstraining.org. Members call AACS at 800-831-1086 for your VIP Discount Code. Visit the following URL to learn more about this course: http://bit.ly/BeautyLinkML138.
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Table of Contents for the Digital Edition of Beauty Link - Volume 4, Issue 3
Message From the AACS President and CEA Chair
Workings Of Washington
Network, Innovate, Grow: AACS Annual Convention & Expo 2012
Attending a Convention: 10 Tips for Success
A Teacher’s Safari: Managing the Zoo of Personalities
Sticking it Out: 10 Threats That Keep Students from Surviving and Thriving in the Real World
Data Disaster: Protecting Sensitive and Important Records
Mixing Generations in the Classroom: Can They Coexist?
Beauty Changes Lives
Every Vote Counts: Encouraging and Emphasizing the Importance of their Vote
Hip-Hop Haircuts: Curtis Smith Sets Trends
AACS Listserve Q & A
Now We’re Talking: An Education in Communication
Health & Wellness for Educators: Tips for Being Healthy
A Student’s Perspective NEW!
And Then There’s Compliance
Remembering Two Beauty Legends
Beauty Before Boarding: Airport Salons Take Flight
Voices From the Classroom
CEA Annual Convention Photo Spread
Quiz Time: How Well Do You Know Your Association?
Associate Member Profiles: Makeup/Cosmetics
People & Places
New Products & Services
New School Members
Upcoming 2012-2013 Events
Index to Advertisers
Beauty Link - Volume 4, Issue 3