Beauty Link - Volume 4, Issue 4 - (Page 19)
INTERRUPTED and DISTRACTED
FIVE WAYS TO GET BACK ON TRACK
BY SUSAN MILLER
ou enter the school with your schedule all planned out. Appointments are neatly penned into your calendar or recorded on your digital device. To-do items are prioritized and even color-coded to signify their urgency. Perhaps you even cleaned your desk off the prior day so that you could start fresh. And then it happens ...again. Daily interruptions and distractions have a way of leading people astray even when they have the best laid of plans.
Whether it’s a concerned student, urgent phone message or an accident on the premises, distractions have a way of impeding productivity and consequently distancing you from daily and long-term goals. But there are ways to keep distractions from derailing your day. Paul Bailo is a leadership expert, CEO of Phone Interview Pro, and author of The Essential Phone Interview Handbook (Amazon, 2011). Bailo offers some tips to help school owners navigate and manage common distractions.
...Individuals should be proactive in communicating what they will and will not tolerate when it comes to interruptions.
Set Expectations. Bailo says that lack of clear commu-
nication often sets a precedent for disruptions. Until an individual signiﬁes that he or she does not want to be interrupted, accessibility is “fair game.” Don’t wait until you’re in the middle of a conference call or phone interview to let colleagues know you won’t be available, advises Bailo. “Make sure people are aware that you do not want to be interrupted at a particular time,” he says. Noting that most work environments tend to have chronic “time stealers”—the people who always want to swap stories or complain—Bailo says individuals should be proactive in communicating what they will and will not tolerate when it comes to interruptions.
help maximize productivity. Keep in mind that digital as well as traditional diversions can detract. Something as “innocent” appearing as a window can serve as a distraction, so think about creating an environment that promotes focus.
Say “No.” Despite your best efforts, unscheduled
requests for your time and attention will arise. Some situations such as an accident or emergency will demand your attention. But many other times, Bailo says people need to simply say no. “People are afraid to say no to time wasting events because they don’t want to risk offending others. But if you say it in a respectful manner, you’ll be able to focus on what matters most without hurting others’ feelings,” he said.
Lead by example. Finally, educators should remember
Create Office Hours. Another tip for better managing time is to establish “ofﬁce hours”. Many college professors set aside dedicated ofﬁce hours on certain days of the week to help students with their questions and concerns. You may be able to carve out a few hours every week reserved especially for listening to students. Block Your Time. “Time blocking” is a popular technique for minimizing distractions. This approach sets aside speciﬁc blocks of time when an individual works on one speciﬁc task. Typically, the task is one that cannot be accomplished in a single setting, such as preparing for an audit. By blocking off time dedicated to a single task, individuals are better able to focus their thoughts and energy. Once time is carved out for time blocking, individuals need to maintain their discipline. A workspace free of diversions will
that they set a powerful example to students when it comes to handling discipline. Anyone who has ever sat in the styling chair while a hairstylist took a friend’s phone call or stopped to chat with a boyfriend who dropped in can appreciate the annoyance of such a situation. Just as customers are paying for a hairstylist’s undivided attention, the various audiences of a cosmetology school appreciate a focused approach to service. Creating policies and processes for managing distractions can help you reach your daily objectives and your ultimate destination. Susan Miller is edit or ia l direct or for BeautyLink magazine.
The online course ML135 – Time Management is now available on the AACS Online Training Center at www.aacstraining.org. Members call AACS at 800-831-1086 for your VIP Discount Code. Visit the following URL to learn more about this course http://bit.ly/BeautyLinkML135.
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Table of Contents for the Digital Edition of Beauty Link - Volume 4, Issue 4
Message from the aacs president and cea co-chairs
Workings of Washington
Meet Your New CEA Co-Chairs: Carol Woodard and Dan Cavanagh
Interrupted and Distracted: Five Ways to Get Back on Track
And then there’s compliance
Going Mentor: Paying Your Success Forward
A student’s perspective
Deliver Extraordinary Education: Building Your Dream Team
Considering a Sale: Expert Perspectives on Selling a School
Diversifying Your Offerings: One School’s Approach
Getting Ahead: 2013 Trends in Hair, Skin and Nail Education
Route to Succession: Planning the End of an Entrepreneurial Journey
Beauty changes lives
Strategic Success: Planning, Implementation and Accountability
What Makes a Dream Job: Fulfillment Is Just Around the Corner
The Video Test: Improving Behaviors with Evidence
AACS listserve q & a
Mastering Body Language: Six Nonverbal Cues to Use in the Classroom
The AACS Annual Convention & Expo Photo Spread
Associate member profiles: shears/clippers
People & places
New school members
Upcoming 2012-2013 events
Index to advertisers
Beauty Link - Volume 4, Issue 4