The Communicator - Volume 1, Issue 4 - (Page 10)

EMERGENCY MAINTENANCE Emergency maintenance is unforeseen and requires immediate attention. It is rarely funded in reserve studies. A small contingency allocation to handle just such occurrences is prudent in your reserves. It should take into consideration the age of existing components, past history of problems and some potential move-out costs for owners. Setting up an effective preventive maintenance program requires time, knowledge and expertise to adequately assess the existing conditions of the site and buildings and to define the scope requirements. This information must then be integrated with the association’s maintenance goals and its acceptable quality standards, which have a direct impact on costs. It is a good long-term idea to standardize reconstruction details (e.g., decks, landing, trim, etc.) and materials to be used (e.g., windows, grades of lumber, etc.) for all present and future repair work. Such a program allows for continuity and uniformity of details to flow through the changing members of the board of directors. This process has both aesthetic and efficiency components. Remember, this program is dynamic and should be modified, as appropriate, with time. BUILDING ENVELOPE COMPONENTS Let’s look at the life expectancy of individual building envelope components, in light of a proactive maintenance program. The exterior siding component is first on the list of repair cost importance. This component has the greatest potential for major financial impact, if not maintained properly. Roofing, windows, decks, landscaping, and foundations can be maintained, repaired or replaced individually with only a small (or no) impact on the exterior siding. Conversely, when work is performed on the exterior siding, all the other building components are tied into the repairs to some degree. For this reason, we will review some good practice procedures and manufacturer’s guidelines for maintenance of common siding products used in residential housing. Wood shingles, plywood siding and hardboard siding are all wood products. As such, there are certain maintenance standards that apply universally as well as product specific guidelines to be followed. Maintenance inspections should be done at least twice a year: once in the spring, and once in the fall. Spring inspections will reveal areas where winter conditions have accelerated paint film deterioration or siding damage. Fall inspections will reveal how the intensity of longer daily sun exposure, heat and greater temperature variations have affected the siding and the trim. Siding tune-ups including resetting loose nails (which actually funnel water into your building when protruding), caulking, and spot painting should be implemented now in preparation for winter. Fall weather conditions are still favorable enough to perform these maintenance procedures. Some basic guidelines for all wood siding products are: SPECIALIZED BANKING SERVICES FOR COMMUNITY ASSOCIATIONS AND MANAGEMENT PROFESSIONALS Association Bank Services offers: • Operating and Reserve Checking • Premium Interest Rates • No Monthly Service Charges • CD Placement Services (CDARS) (FDIC Insured Investment to more than 50 million) • Automated Lockbox Services • Automatic Assessment Payments • Association Loans • Business On-Line Banking • Cash Management Services • Remote Deposit • Simpliﬁed Association Signature Cards • Exceptional Service • Experienced Association Bankers Greater Bay Area Michael Kennedy or Katherine Young: 800-200-0013 San Francisco/Marin Monterey/Santa Cruz Karl Lofthouse: 415-273-2011 South Bay/Peninsula Geri Kennedy: 866-493-8022 Contra Costa/Central Valley/Napa/Solano Brian Mavity: 866-846-5476 Sacramento/Northern California Betina Schessow: 800-200-0013 CUSTOMER SERVICE All Locations: 800-200-0013 AssociationBankServices@fbol.com FirstBankHOA.com 10 • The Communicator 350788_Firstbank.indd 1 11/21/07 1:31:51 PM http://www.firstbankhoa.com

Table of Contents Feed for the Digital Edition of The Communicator - Volume 1, Issue 4

The Communicator - Volume 1, Issue 4 Contents President’s Message The Art of Maintenance Deferred Maintenance – What Do We Do Now? What’s New in Paint Products and Building Materials 2008/2009 Events & Educational Calendar Welcome to CAI BayCen Index to Advertisers

The Communicator - Volume 1, Issue 4

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