MPI Perspective - February 2008 - (Page 26)

g r e e n m e e t in g s By Shannon Kilkenny Partnering Green Building green partnerships with those you do business with is key in creating the most environmentally-friendly meetings possible – each and every time. Working with others is a daily undertaking in our industry. We interact and do business with our coworkers and management, numerous vendors and suppliers, sponsors, our clientele and with other organizations and meeting planners as we produce our events. Each individual or company we deal with has an integral role in the success of our event, and each should be on your page on environmental and sustainability issues. By collectively striving for the same results and goals, we generate binding and lasting partnerships with those we work with, and the same type of relationships happen when we are talk about ‘greening’ the meetings industry. How do we go about generating these green partnerships? If it is our desire to become more environmental, then it is our responsibility to educate our partners about our green goals and practices. Develop your own ‘green foundation’ and describe what that means in writing and share it with the others you cooperate with. Building a ‘green team and vision’ within your own company and your associates is the first and foremost partnership to form. While we depend upon and rely on other people, we must have a solid set of guidelines and standards from within our own companies and organizations in order to ask others to join us in our new environmental direction. The green policies and procedures must come from you fi rst – from the partnerships you have created with your coworkers and colleagues. Delegate responsibility to yourself or a co-worker to form the green team and begin to establish the guidelines and standards, policies and procedures. Get the buy in from your colleagues and management then share with the others involved in the decision making process and the direct reports. Your environmental initiatives should feel like a natural extension of your current policies and procedures. Keep it simple but make it relevant. It’s critically important to engage your entire organization in your initiatives and bring them in on the green vision you have established. When it comes to creating green partnerships with outside vendors and suppliers, and even with other planners, communication is the key. It is imperative that you communicate with your current vendors and suppliers your new green vision. Ask them if they have green initiatives of their own, or if they are willing to adopt some of yours. Some may be reluctant to do so … resisting for myriad reasons, but often because they believe it is going to cost more money. To overcome these challenges, you must be equipped with answers to the litany of questions that are bound to come up. This new way of being and doing will require education on everyone’s part, but a better partnership will be formed when you work together as a team. Make your partnerships real and make sure your associates are dependable and responsible enough to follow through. Sometimes this means getting agreements and policies into the contract, so don’t be afraid to put your green requirements in writing. Negotiate until you are satisfied with the results. We know that circumstances will arise where our green initiatives will not fit into a particular event, but we can come close or compromise. Good negotiation skills and good contracts are imperative at this juncture. ● Shannon Kilkenny is an author, teacher and professional speaker. She can be reached at (415) 868-1415 or eventresults@aol.com. Your environmental initiatives should feel like a natural extension of your current policies and procedures. Keep it simple but make it relevant. It’s critically important to engage your entire organization in your initiatives and bring them in on the green vision you have established. 1. Just Launched – the MPINCC Member Blog! 2. Our chapter Blog has launched and we want to hear what you have to say! Reach out to your chapter, tell your colleagues what you’re thinking about, and stay in touch. From the MPINCC home page, scroll down and follow the link to your Member Blog. Have any questions or comments? Send an e-mail to rose@winecountrydestinations.net, or better yet, post them on the new MPINCC Blog. 26 | MPINCCperspective | VOL. 26, NO. 4

Table of Contents for the Digital Edition of MPI Perspective - February 2008

MPI Perspectives - February 2008
Contents
President's Message
Bulding Relationships for Work
Principles of a Professional
Love Alliances, Hate Negotiations
The Lost Office Relationships
My MPI - Paula Higgins
Member Pearls
Green Meetings
Chapter Chatter
Join the Ranks - Become a CMP
Destination Spotlight - Ontario, California
Index to Advertisers
Advertiser.com

MPI Perspective - February 2008

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