Constructor - January/February 2013 - (Page 67)

TECHNOLOGY TOOLBOX NoteVault Shaves Costs, Improves Communication BY DEBRA WOOD D O C U M E N T I N G D A I LY R E P O R T S BECOMES EASIER AND faster when field employees call in detailed information as events happen with cloud-based NoteVault, which generates and sends a report to stakeholders. “The big benefit with NoteVault is the guys make notes throughout the day, and it shows up in your inbox the next morning,” says Max Kuney, president of Max J Kuney Co. of Spokane, Wash., a member of multiple AGC chapters. “You can ask better questions when you know what happened the day before rather than the week before.” NoteVault works on any cellular phone, iPad or Android device and will record without live cellular service. The person calls a project-specific telephone number, and adds photos or other fi les as needed. “This has made my job easier and faster and made me more efficient,” says Steve Pesnell, senior superintendent with NoteVault allows construction personnel to call in reports from the fi eld. Rogers-Obrien Construction of Dallas, a member of multiple AGC chapters. He describes walking the job and entering the information immediately. “It makes us more productive,” agrees Tom McCready, a senior project superintendent with DPR/Turner, a joint venture in California between AGC members DPR Construction and Turner Construction. “The most important thing is the guys use it. They would rather talk into their phone for two minutes, than have to type [a report] out.” The program produces more detailed reports, because the person calls in the information as it happens, not remembering events at the end of the day, says Peter Lasensky, president and CEO of NoteVault of San Diego, Calif., who came up with the idea for NoteVault after a project his construction fi rm, Peterbuilt Corp., built ended up in arbitration and lost money. To avoid future issues, an idea popped into his head to use a mobile phone to capture events as they happen. A time stamp records when someone makes each entry. People can edit their own notes, but the system will record that audit trail as well. “The notes become irrefutable, because they are done throughout the day,” Lasensky says. “Everyone benefits, because it increases transparency. Owners like it, because they can read the report and understand it.” Photos add support when documenting potentially contentious situations, such as spilled concrete or weather delays. “There’s no dispute with NoteVault. It resolves confl icts,” Pesnell says. “It eliminates hearsay.” NoteVault maintains an encrypted text fi le and the original audio fi le for 10 years, in secure cloud-based storage. The audio fi le preserves a voiceprint, specific to the person speaking. NoteVault lets fi eld staff call in reports as they happen. If someone has not posted a note in a timely fashion, NoteVault will send a text and email reminder and the online calendar will give management a heads up that documentation is lacking. All project members receive a combined report the following morning, summarizing what happened with each trade. “People like it, because it is like getting a newspaper everyday,” Lasensky says. “It lets management nip problems in the bud.” One of the best features is the key word, McCready says. When someone uses a predetermined word, such as safety or change order, it sends him an immediate email. If an incident occurs, the AlertMe function calls all team members instantly, leaving staff free to deal with the emergency. NoteVault costs $20 per user per month, plus $1.99 per fi le for human voice transcription. Unlimited transcription plans J A N U A R Y / F E B R U A R Y 2 0 1 3 | www.constructormagazine.com 67 http://www.constructormagazine.com

Table of Contents for the Digital Edition of Constructor - January/February 2013

EDITOR’S NOTE
PRESIDENT’S MESSAGE
CEO’S LETTER
A SLOW CLIMB
OPTIMISM MATERIALIZES
BIM BUZZ
HIGH HEELS AND HARD HATS
ACHIEVING NET ZERO TAKES TEAMWORK
SECURE THAT SITE
AGC IN ACTION
ACCELERATED BRIDGE CONSTRUCTION EARNS HAMILTON TOP HONORS
WHO ARE YOU? PART II
LOW IMPACT AT HIGH SPEED
BUILDING CONCRETE RELATIONSHIPS THROUGH BIM
TECHNOLOGY TOOLBOX
TECHNOLOGY TOOLBOX
MEMBER AND CHAPTER NEWS
LEGISLATIVE AND REGULATORY NEWS
UPCOMING EVENTS
2013 SERVICE & SUPPLY BUYERS’ GUIDE - A SPECIAL ADVERTISING SECTION
PRODUCTS & SERVICES MARKETPLACE
INDEX TO ADVERTISERS
FINAL INSPECTION

Constructor - January/February 2013

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