Government Connections - Spring 2012 - (Page 7)
SGMP NATIONAL BOARD OF DIRECTORS 2011-2013
Planners: Let Your Business Be Known!
By Robert Coffman, CGMP National President
President Rob Coffman, CGMP U.S. Department of Treasury First Vice President Rhonda Wise, CGMP U.S. Department of Labor
Second Vice President Shelley Mann, CGMP Hilton Worldwide
Secretary Debra Kilpatrick, CGMP Office of the Attorney General, State of Virginia
Treasurer James Lynton, CHSP SpringHill Suites by Marriott, Natomas
Director Maggie McGowan, CGMP, CMP University of Oklahoma
Director Beth Miller-Tipton, CMP, CGMP University of Florida
Director Kelly Roche, CGMP, CTA Irving, TX CVB
Benjamin Franklin once said, “Nothing in the world can be said to be certain except death and taxes.” I would like to add one more of life’s certainties to Franklin’s list: government meetings. The United States government has a consistently strong record of meetings. We started early with the first meetings in Virginia and Pennsylvania and now our meetings are held all over the world. We meet formally in sessions of Congress and at summits and we meet informally in coffee shops or over dinner. We meet in our national and state capitals; we meet at state parks and on military bases. We meet in groups of thousands and we meet in small task forces of fewer than five people. We meet for a single day in the middle of winter and we meet for weeks at a time in the heat of summer. As guaranteed as death and taxes, there always are, and there will always be, government meetings. As government meeting planners, we know that sometimes we have a year or two to plan a meeting and sometimes we may have less than a week. As planner members of SGMP, however, it is our responsibility to our supplier partners to let our meetings be known. As soon as we know the date of our meeting (no matter how quickly that date may be approaching), we should use SGMP’s online RFP Connection to submit our RFPs and ensure that our supplier partners are ready to respond to our bids. We should take those five extra minutes to email suppliers with whom we have worked in the past and let them know that we are getting ready to meet again. We should call the people who have been our allies in the past and ask how we can work together again to host a successful meeting. Our fellow SGMP members can be our biggest sources of support for hosting cost effective and efficient government meetings. Planners, we can’t depend on our suppliers to always come to us. We need to actively build relationships so that when a meeting falls in our lap with less than two weeks to go, we have a database (and a large stack of business cards) of industry contacts ready to help us. A great way to build these relationships is by taking advantage of the networking opportunities at local chapter meetings. Stay for the reception after the monthly educational programs. Sit with someone new at the luncheon. Volunteer to work the registration table so you can greet your fellow chapter members as they walk in the door. The schedule at this year’s National Education Conference & Expo allows for extended networking breaks during the day on Thursday between general sessions and education sessions. Preconference programs will give you extra time to get to know members from across the country before the conference starts. And, the Expo is set up with café tables and New Orleans-style food for you to have your own informal government meeting while building relationships with your fellow members. Our 30th celebration of government meetings will showcase just how much we value our relationships with each other. I look forward to seeing you in New Orleans or at an upcoming chapter meeting! GO SGMP!
Immediate Past President Melody Kebe, CMP, CGMP Defense Information Systems Agency
Executive Director & CEO Ex-Officio Member Charles Sadler, CGMP, CHSP, CHSC
Table of Contents for the Digital Edition of Government Connections - Spring 2012
Travel Tips & Trends
Good to Know
Dieting on a Per Diem
Navigating the NEC Expo
Getting to Know You
Building Strong Relationships
What Do You Do?
The Meeting Minute
Government Connections - Spring 2012