Government Connections - Summer 2012 - (Page 15)
FINDING THE APPS to help get the job done
By Debbie Kopkau, MBA, CMP, CMS OVER THE PAST two weeks, I have been inundated with new technology…a new iPAD, a new smartphone and a new laptop. At the Michigan SGMP Annual Education Conference in March, our attendees participated in a half day workshop with Jim Spellos from Meeting U to teach us about all the applications that will go with all the gadgets. Wouldn’t it be great if you had the time to explore which application could help you get your job done better and faster, all while looking like you are a technology guru? As government planners, we continue to have the tools given to us or thrown at us. Here is a short list of ones at which you will want to take a closer look: www.meetingapps.com – There are many different apps here for the iPhone, iPad, and for the Android. It is worth going through to see which ones will work for you. www.dropbox.com – This is a free application for you to share files and backup your laptops and iPads. This works great when speakers have large files that they cannot send through email. Share a folder and place all your files in one folder for each of your conferences. This will give you access to them anywhere, anytime, and anyplace. www.google.com – This site is much more than merely an Internet search engine Use gmail, Google calendar and even share documents with Google docs. This is an excellent tool for you to take your menus and share with the staff and get everyone’s feedback before it goes to print. You can track all the changes on the document and revert to old editions if needed. You can share Excel spreadsheets, word documents and create surveys all through the Google
documents. You can also create your own website using Google sites. www.skype.com – Have you ever had a speaker who had travel issues and couldn’t make it on time? Or have a speaker you couldn’t afford to fly to your event but still wanted to take in his/her presentation? Skype is a free application that you can share video, files and join up to nine people in one conference call. www.squareup.com – Need to take credit cards on site? The device is free.
Just activate your merchant and the way you go. These are a small smattering of the different types of applications that can help you be more productive and effective in your job. We know hiring extra people is not going to be the answer so take the time to find out what will work best for you and be the best that you can be.
Debbie Kopkau is a trustee for the Gilmer Institute of Learning.
Table of Contents for the Digital Edition of Government Connections - Summer 2012
10 Secrets to Winning the Business
Good to Know
Dieting on a Per Diem
2012 National Education Conference Summary
SGMP NEC gives back to the New Orleans Community
Is a mobile conference app your best foot forward?
Exercise on the road… are you kidding?
The Meeting Minute
Government Connections - Summer 2012