Government Connections - Fall 2012 - (Page 20)

THAT’S TECHNOLOGY The Paperless Conference Binder Using Tablet Computers and iPads at Events By Corbin Ball, CMP, CSP PLANNERS NEED TO track a myriad of details at events. Catering orders/guarantees, room/AV sets, staffi ng, exhibitor requirements, registration numbers, decorator details, entertainment, speaker requirements, transportation details, VIP requirements, and the list goes on and on. Meeting planners also spend much time at an event on their feet and without easy access to computer files. Consequently, planners have commonly printed out key logistics documents including contracts, BEOs, and supplier arrangements to carry around in thick, heavy 3-ring binders – sometimes called “event bibles” – containing all the event details. Planners regularly consult these “bibles” to make notations such as changes schedules and meals in order to keep a clear record of all activities, changes and problems occurring at an event. Paper documents are heavy, difficult to search, difficult to back-up, difficult to share with multiple stakeholders and, of course require, chopping down trees. So, there is a huge need to improve this process for planners. Fortunately, with the advent of tablet computers and more than 100 tablet computer providers, this problem is rapidly going away. Tablet computers have large, high resolution screens that are perfect to view spreadsheets, event orders, and other documents. The 20 GOVERNMENT CONNECTIONS | FALL 2012

Table of Contents for the Digital Edition of Government Connections - Fall 2012

President’s Letter
Editor’s Letter
Going Places
Dieting on a Per Diem
Plan Green
Education Edge
Demonstrate the Value of Your Meeting
Good to Know
Supplier Strategy
That’s Technology
Conference Connection
Freeze of Per Diem Rates is not a Hotel Freeze out for Government Business
Membership News
Travel Tips & Trends
Continuing Education Now Includes New ADA Rules
SGMP Nation
Advertisers’ Index
The Meeting Minute

Government Connections - Fall 2012