Government Connections - Fall 2012 - (Page 27)

suggested in the survey included workshops for skill building (favored by 63%), discussing common problems (59%), listening to industry experts (50%) and team building (36%). Not surprisingly, only 3% acknowledged they go to conferences primarily for incentives such as prizes and giveaways.” Our purpose is to help you, our members, work within these restrictions and demonstrate the value of government meetings. We depend on our members to take us to new levels, especially as we tackle obstacles in our industry together. We are grateful for the feedback we received for the 2012 NEC in New Orleans and are working hard to put your recommendations into effect for the 2013 NEC in Orlando. We look forward to seeing you in Orlando! Kimberly Kowal is the Membership Communications Manager at SGMP and can be reached at Continuing Education Now Includes New ADA Rules By Ted Miller, CHME, CHSP, CGTP, CGMP THE RULES PERTAINING to the Americans with Disabilities Act that went into effect in 1990 are being updated. In most instances, the building owners and conference organizers are aware of their basic responsibilities and rely on each other to make sure they are compliant. As these new refinements in the standards go into effect in 2012, there is one important piece of information you must remember – know your group. Registration materials for an event should always have an area where a person’s specific needs can be identified. One of the most common questions asked on a registration form is, “Do you require special accommodation?” If someone has a specific need they will then be required to advise you as to the degree of accommodation they require. Make a point and be proactive with this individual and speak to them on the phone. Discuss the event, the venue where it will be held and how the individual plans on arriving. Make a point to flag their registration information so that when they arrive you can personally walk them to where they need and make sure it meets their needs. This extra step can serve to eliminate any issue by using personal care. Something that we all may have taken for granted is now being elevated in the revised regulations and that is the accessible guest room. It was generally thought that hotels sold these rooms at the end as they were not generally the most desirable since areas such as the bathroom are configured differently. The revised requirements now require a hotel to specifically hold accessible rooms for a guest requiring this type of accommodation. Where you and your hotel partner need to be very clear in your communications is when you identify attendees who will require these accommodations; you specifically must have the hotel hold those rooms for these guests. You will both need to be aware of the number of accessible rooms and the number of potential attendees requiring them. Where you and the hotels do get relief is when it comes to using a housing company or the convention bureau in booking your attendees into hotel rooms. In this case, as a third party is involved, you are not held to quite the same standard, but nonetheless you must be proactive in dealing with this potential need. Make sure that you add this type of accommodation to your housing materials so that you can show that it is available. You will need to be aware of the number of accessible rooms per hotel and have a running inventory of those rooms available until your arrival date. In certain instances, you may need to revise transportation options so individuals who require accommodation can fully participate in the event. This goes back to a common point of our industry—know your group and know your members. If you have questions concerning this new regulation, you may contact the US Department of Justice. Book your next meeting at the Tsakopoulos Library Galleria, located in the heart of Sacramento. 828 I Street, Sacramento | 916-264-2800 | l b Proceeds help support the Sacramento Public Library 598184_Tsakopoulos.indd 1 27/07/12 27 10:34 PM

Table of Contents for the Digital Edition of Government Connections - Fall 2012

President’s Letter
Editor’s Letter
Going Places
Dieting on a Per Diem
Plan Green
Education Edge
Demonstrate the Value of Your Meeting
Good to Know
Supplier Strategy
That’s Technology
Conference Connection
Freeze of Per Diem Rates is not a Hotel Freeze out for Government Business
Membership News
Travel Tips & Trends
Continuing Education Now Includes New ADA Rules
SGMP Nation
Advertisers’ Index
The Meeting Minute

Government Connections - Fall 2012