Government Connections - Winter 2010 - (Page 46)

THE MEETING MINUTE What is Your Etiquette Score? 1. DINNER JACKET, BUSINESS SUITS OR BUSINESS CASUAL First decide on how formal your meeting will be. Advance warning to attendees about special requirements is essential to set the right tone (for example, dress code) so that people understand what’s expected and can prepare accordingly and not be embarrassed. 2. TOO MANY COOKS... AND NOT ENOUGH SERVERS There is a skill in inviting the right people to a meeting. Only invite bosses, and the work will never be done. So make sure you invite the right mix of decision makers, experts, implementers and stakeholders to enable post meeting action. 3. THE 37-MINUTE MEETING AGENDA Prepare a meeting agenda in advance and circulate it to your attendees. Remember that meetings can come in all different durations, so get people’s attention by having odd duration meetings. Meetings that start and finish on time (or even early!), and achieve all objectives outlined in the agenda will be appreciated by all and will increase your chance of a better meeting next time. 4. BLAH…BLAH BLAH Good facilitation skills are important when you have people fond of their own voice (or maybe don’t invite them in the first place). Be ready to jump into action with finesse to put the brakes on these folks who can railroad your meeting. 5. A.O.B. Let’s be blunt - Any Other Business can also mean Any Old Bull unless you keep a tight hold of the halter. Ask for AOB points at the start of the meeting and only give them airtime if there is time. Check if any points have already been covered, then get the group to prioritize each AOB point and put a time limit on them. 6. MAKE SURE YOUR ATTENDEES KNOW THE GROUND RULES For example: • Only one person talking at a time • Meetings will start and finish on time • Confidential information will “stay in the room” • No jargon or in-talk • No discussion of ideas until all ideas are heard • Encourage full participation from all attendees • Keep discussion on topic, and focused • If you agree to do something, do it. • If you can’t attend, send a suitable, informed, delegate instead. G 46 GOVERNMENT CONNECTIONS | WINTER 2010

Table of Contents for the Digital Edition of Government Connections - Winter 2010

Government Connections - Winter 2010
Table of Contents
President’s Letter
Editor’s Letter
Going Places
Education Edge
That’s Technology
Supplier Strategy
Plan Green
Travel Tips and Trends
Good to Know
Dieting on a Per Diem
The Per Diem Pendulum
Contact Sport vs. Meeting Professionals
Raining Cats & Dogs
Are You Planning to Fail?
7 Deadly Sins of Small Meetings
Meeting Follow-Up is Key to Success
SGMP Nation
Membership News
Conference Connection
Advertisers’ Index
The Meeting Minute

Government Connections - Winter 2010