Government Connections - Winter 2012 - (Page 31)
The Evolution of e-RFPs
by Charles Sadler, CGMP, CHSP, CHSC
ELECTRONIC REQUESTS FOR PROPOSAL have grown from novelty features on hoteliers’ websites to an entire sub-industry with hundreds of facilitators, templates and tools. E-RFP technology has remained relatively static over the past decade, but changes in the meetings industry have had a profound effect on the number of planners sourcing their meetings online. SGMP is now providing an e-RFP portal for members on its website that launched in October 2011. Dubbed RFPconnection, it connects planner members directly to all supplier members for a quick, easy and direct tool to search, select and send. It’s that easy. A number of factors are driving the growth of e-RFPs. Demographics have a lot to do with the growth and use of the e-RFP. Generation X has been brought up with the internet as a tool that they want to use and choose to communicate with not only socially, but in everyday business tasks. The new generation of meeting planners is comfortable using technology with properties through e-mail before setting a date for serious negotiations. Even more important is the promise of increased productivity. Today’s business environments require government meeting planners to do more with less, and e-RFPs are an effective way to work more efficiently. Since e-RFPs automate many steps in the sourcing process, planners can invite more properties to bid on a program without adding to their workload. The use of e-RFPs is often one of the first steps of a strategic meeting planning initiative and, when deployed effectively, can help to demonstrate the value of the initiative – and the meeting professional.
WE STILL HAVE TO TALK
Despite the benefits that electronic bidding tools bring, both hoteliers and government
All work and no play makes me a big whiny suit wearing 3 year old.
Get your game face and your play face on in Plano.
The word is meetings in Plano are both productive and enjoyable thanks to the experienced Plano CVB staff at your beck and call. So call. Because business is alive in Plano.
10/20/11 8:02:29 PM www.sgmp.org 31
Table of Contents for the Digital Edition of Government Connections - Winter 2012
Travel Tips & Trends
Good to Know
Dieting on a Per Diem
Location, Location, Location
OGE Proposes Ethics Changes
The Evolution of e-RFPs
Organizing More Effective Meetings
7 Deadly Sins of Small Meetings
The Meeting Minute
Government Connections - Winter 2012