Government Connections - Winter 2013 - (Page 10)

PLAN GREEN Green Meeting Standards By Carol Hinton, CGMP University of Florida/TREEO Center FEDERAL PLANNERS ARE required to incorporate sustainable and green meeting practices in their meetings. On October 5, 2009, President Obama signed EO 13514; Federal Leadership in Environmental, Energy, and Economic Performance, which directs federal agencies to improve energy efficiency and reduce greenhouse gas (GHG) emissions. Section 2(b)(ii) requires GHG reductions including strategies for transit, travel, training, and conferencing. Additional direction provided in the Federal Acquisition Regulation (FAR) interim rule on sustainable acquisition published May 31, 2011, requires that 95 percent of new contract actions including task and delivery orders for products and services advance sustainable acquisitions. The Federal Travel Regulation Guide to Sustainable Conferences ( travelpolicy) provides guidance to assist with making conferences sustainable for federal planners whose agencies are subject to the Federal Travel Regulation 10 GOVERNMENT CONNECTIONS | Winter 2013 (FTR) to lessen the environmental impact of government-planned, contracted or sponsored conferences and events. This guidance improves the management of government conferences, better protects the environment and conserves natural resources. The FTR also addresses environmentally preferable products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service. This information can be found in EO 13423 and EO 13514. The prime considerations during the conference planning and execution are sustainability and protecting the interests of taxpayers. There are three organizations that have passed standards that apply to the green meeting industry in the United States, which assist planners and suppliers in insuring their meetings fulfill accepted criteria, they are: • APEX/ASTM Green Meeting Standards – provides a checklist of activities that provides definitions of specific measured and operational actions for a sustainable event • ISO 20121-a management system used for organizing an event to be more sustainable • GRI-a reporting tool that provides g uidel i ne s a nd Key Per for m a nce Indicators They are all different in their approach how to define and measure a sustainable event but are not mutually exclusive and can be used together. APEX/ASTM The A mer ican Society of Testing and Mater ials (A STM) Inter national Committee E60 on Sustainability and Subcommittee E60.02 on Hospitality in conjunction w ith the C onvention

Table of Contents for the Digital Edition of Government Connections - Winter 2013

President’s Letter
Editor’s Letter
Going Places
Dieting on a Per Diem
Plan Green
Education Edge
Ethics and Site Visits
Why the Government Should Hire Qualified, Professional Meeting Planners
Supplier Strategy
Good to Know
That’s Technology
Conference Connection
Travel Tips & Trends
Membership News
SGMP Nation
The Meeting Minute
Advertisers’ Index

Government Connections - Winter 2013