CPN - September 2008 - (Page 29) Advertisement Corporate Profile Yardi Systems, Inc. Portals: A Window to New Efficiencies By Richard Malpica, Vice President and General Manager, Eastern Region, Yardi Systems chieving competitiveness, convenience, and green objectives requires that commercial real estate business owners, clients, tenants, and service providers perform their complex interactions as efficiently as possible. That’s why portals—secure, seamless conduits between a website and operating databases— have emerged as commercial real estate participants’ method of choice for gaining selective real-time, point-to-point access to crucial business information and transactions. A Retail sales data recording If you have retail tenants, Yardi Portal can eliminate the hassle of collecting sales data by giving tenants the “Input Sales Data” form. Tenants can enter their information online in seconds. This information is entered directly into the property management software system, streamlining the billing process by automating the percentage rent calculations and reconciliations. Security Commercial property managers seeking to streamline entry procedures for visitors can activate the security pass application feature, which notifies the security desk and the guest of the date/time of visit and the type of identification required to enter the building. In addition, commercial owners and managers can extend the portal to their vendors and partners with: Today, Yardi Portal™ offers an integrated portal solution for website content management, design, and an expandable Web presence. This solution delivers numerous marketing and customer functions while simultaneously capturing data directly into a property management system. Yardi Portal can drive efficiency into every transaction, delivering a significant competitive advantage to commercial interests. Advantages for commercial operators Yardi Portal can be highly useful to commercial property managers in several ways, including: Vendor portal This capability assists vendors with various dayto-day tasks, streamlining their interaction with the property manager. Vendors can upload invoices, check invoice status and forward insurance certificates to a central location. Green orientation Yardi Portal supports green initiatives by letting you eliminate the costly storage and distribution of property management documents. Lease-specific documents can be uploaded securely for access by authorized users. Tens of thousands of investors can receive financial reports online. If you’re generating a hundred-page report, how much time and money could you, the property owner, save by avoiding production and mailing costs or enlisting third-party help in compiling such a document? Partner portal Third-party property managers can submit monthly management reports to the property owner, eliminating the paper-intensive aspects of preparing reports and shipping them to the owner. Forward-thinking real estate interests are quickly grasping Yardi Portal’s significance in streamlining operations and unifying stakeholders. Competitive advantage, efficiency, customer service, environmental sustainability, return on investment—Yardi Portal can be a significant factor in helping commercial real estate owners and managers attain all of these business goals. Emergency portal Activating an “emergency portal” is critically important in fires, floods, and other catastrophes. They provide evacuation plans and a message board, along with shelter data and other important information. Maintenance requests Tenants can submit maintenance requests and check their status online. Concierge services This marketing-oriented feature lets property managers increase revenue by advertising additional services ranging from package pickup to securing tickets to sporting events. Yardi Systems, Inc. Corporate Headquarters 430 S. Fairview Avenue Santa Barbara, CA 93117 Tel: 800-866-1144 Web: www.yardi.com E-mail: info@yardi.com As Vice President and General Manager of the Eastern Region, Richard Malpica is responsible for directly managing all operational aspects of Yardi Systems’ presence in the Northeastern United States. A New York native, Richard joined Yardi Systems in 2002 after a 17-year career in New York real estate and three years as the vice president and COO of a technology company that provided Internet and wireless services to the real estate industry. Richard has a bachelor of science degree in Business from Manhattan College. Building calendars Tenants can post upcoming cultural and entertainment events on building calendars, creating a sense of community. They can also contain key information such as construction updates and fire drills. Tenant ledger Tenants, with proper authorization, can review their base rent, common area maintenance obligations, and ledger information for the current month or any prior period. Space availability Yardi Portal lets owners and operators expose available space to the public or to selected brokers by transparently handling such back-end tasks as options and encumbrances, ensuring that availability status remains updated. In addition, requests for space can be added to tracking applications that let managers assess their deal pipeline. Richard Malpica Vice President and General Manager, Eastern Region, Yardi Systems www.cpnonline.com • September 2008 • COMMERCIAL PROPERTY NEWS 29 http://www.yardi.com http://www.yardi.com http://www.cpnonline.com
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