Hospitality Design - May/June 2012 - 69

purchasing pov

perspectives
By Lori Patten

double agent
In recent years, the role of the purchasing agent has expanded far beyond basic ordering, negotiation, and bidding processes. More and more clients are requesting that the agent handle the “accounting” of a project from beginning to end. There are also instances where purchasing agents need to confirm final specifications to be sure all standards are met. designer’s initial intent, it is our job to review those specifications and raise any red flags. We can help move this process forward by checking with our vendors and manufacturers, and by looking at current quality standards and any new product insight or information we may be privy to. As we write the final purchase order, we also need to confirm if the product details are current and up to that project’s standards. Although the actual specification writing falls to the designer, agents make themselves much more valuable to their clients if they can review, check, and confirm what is being written for purchase.

Accounts Payable
A request for accounting services on the part of the designer gives the purchasing agent significant control over the entire process. In these cases, agents need to protect themselves. When initially bidding a project, we need to ask our clients for an assessment of the project: What will we be responsible for, and if the scope of the project changes, what is considered an acceptable addendum or “add” to our current contract? Should we assume certain tasks are included within the scope of the project? This is often a gray area depending on the client-agent relationship. On the positive side, having the purchasing agent handle accounting responsibilities can be beneficial to the project. It gives control to the agent from beginning to end. The initial deposit of monies is made to the agent, usually in the form of a draw. At that time, the agent, along with the client, determines how these monies should be applied and who should be first in line for payments. Consequently, the agent knows exactly when that check went out. This may not seem like a major issue, but it is an extremely important part of the purchasing process, as getting payments out on time and being able to track those payments is critical. Many vendors will not start their production or ordering process for parts until those monies are received. Often an agent will be told for weeks that the “check was sent” with no way of actually tracking it themselves, which can be extremely frustrating, especially when the vendor calls and you’re unable to provide the correct information.

The always-changing role of the purchasing agent continues to expand. More than ever, it’s important that we do our homework and study client needs and wants in an effort to provide greater value, and ultimately, build better relationships. Lori Patten is principal of Patten Purchasing, LLC in Yorkville, Illinois,

Spec This
There are times when purchasing agents may assist in the specification process. While agents are not designers and need to be respectful of the

and the executive vice president of the International Society of Hospitality Purchasers (www.ishp.org).

www.hospitalitydesign.com

May/June 2012

69


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Table of Contents for the Digital Edition of Hospitality Design - May/June 2012

Hospitality Design - May/June 2012
Contents
Online Contents
From the Editor
From the Show Director
People
People
Sketchbook
Purchasing
Sustainable Studio
Interview
Profile
Outdoor
Textiles
Wallcoverings
2012 HD Awards
The Saguaro
Allure Nightclub by Cipriani
D Caves Hotel
Crystal Cruises
The Dutch
STK Midtown
Lijiang Pullman Resort & Spa Hotel
LIJ Katz Women’s Hospital and Zuckerberg Pavilion
B/Attitude
The Black Sheep
Hotel Bel-Air
Ripple
Endémico Resguardo Silvestre
Yotel
Hotel LOLA
Postcard Inn at Holiday Isle
Yotel
Emporium Suites by Chatrium
Hotel Bel-Air
Eadry Royal Garden Hotel
Eadry Royal Garden Hotel
Conrad Sanya Haitang Bay
1 Oak
New Rock World KTV
Miami Culinary Institute
Caffè Storico
Public House
Morimoto Mexico City
Saxon + Parole
Mirabella Portland
Mandara Spa
The Ritz-Carlton Spa by ESPA
Ball
Empyrean
UCSD, Muir College, Tamarack Apartments
Hilton Newark Airport
Shore Hotel
Istanbul EDITION
Conrad Koh Samui
Back Space
Hospitality Design - May/June 2012 - Intro
Hospitality Design - May/June 2012 - Hospitality Design - May/June 2012
Hospitality Design - May/June 2012 - Cover2
Hospitality Design - May/June 2012 - 1
Hospitality Design - May/June 2012 - 2
Hospitality Design - May/June 2012 - 3
Hospitality Design - May/June 2012 - 4
Hospitality Design - May/June 2012 - 5
Hospitality Design - May/June 2012 - 6
Hospitality Design - May/June 2012 - 7
Hospitality Design - May/June 2012 - 8
Hospitality Design - May/June 2012 - 9
Hospitality Design - May/June 2012 - 10
Hospitality Design - May/June 2012 - Contents
Hospitality Design - May/June 2012 - 12
Hospitality Design - May/June 2012 - 13
Hospitality Design - May/June 2012 - 14
Hospitality Design - May/June 2012 - Online Contents
Hospitality Design - May/June 2012 - 16
Hospitality Design - May/June 2012 - 17
Hospitality Design - May/June 2012 - 18
Hospitality Design - May/June 2012 - 19
Hospitality Design - May/June 2012 - 20
Hospitality Design - May/June 2012 - 21
Hospitality Design - May/June 2012 - 22
Hospitality Design - May/June 2012 - 23
Hospitality Design - May/June 2012 - From the Editor
Hospitality Design - May/June 2012 - 25
Hospitality Design - May/June 2012 - 26
Hospitality Design - May/June 2012 - 27
Hospitality Design - May/June 2012 - 28
Hospitality Design - May/June 2012 - 29
Hospitality Design - May/June 2012 - From the Show Director
Hospitality Design - May/June 2012 - 31
Hospitality Design - May/June 2012 - 32
Hospitality Design - May/June 2012 - 33
Hospitality Design - May/June 2012 - 34
Hospitality Design - May/June 2012 - 35
Hospitality Design - May/June 2012 - 36
Hospitality Design - May/June 2012 - 37
Hospitality Design - May/June 2012 - People
Hospitality Design - May/June 2012 - 39
Hospitality Design - May/June 2012 - 40
Hospitality Design - May/June 2012 - 41
Hospitality Design - May/June 2012 - People
Hospitality Design - May/June 2012 - 43
Hospitality Design - May/June 2012 - 44
Hospitality Design - May/June 2012 - 45
Hospitality Design - May/June 2012 - 46
Hospitality Design - May/June 2012 - 47
Hospitality Design - May/June 2012 - 48
Hospitality Design - May/June 2012 - 49
Hospitality Design - May/June 2012 - 50
Hospitality Design - May/June 2012 - 51
Hospitality Design - May/June 2012 - 52
Hospitality Design - May/June 2012 - 53
Hospitality Design - May/June 2012 - 54
Hospitality Design - May/June 2012 - Sketchbook
Hospitality Design - May/June 2012 - 56
Hospitality Design - May/June 2012 - 57
Hospitality Design - May/June 2012 - 58
Hospitality Design - May/June 2012 - 59
Hospitality Design - May/June 2012 - 60
Hospitality Design - May/June 2012 - 61
Hospitality Design - May/June 2012 - 62
Hospitality Design - May/June 2012 - 63
Hospitality Design - May/June 2012 - 64
Hospitality Design - May/June 2012 - 65
Hospitality Design - May/June 2012 - 66
Hospitality Design - May/June 2012 - 67
Hospitality Design - May/June 2012 - 68
Hospitality Design - May/June 2012 - Purchasing
Hospitality Design - May/June 2012 - 70
Hospitality Design - May/June 2012 - 71
Hospitality Design - May/June 2012 - 72
Hospitality Design - May/June 2012 - Sustainable Studio
Hospitality Design - May/June 2012 - 74
Hospitality Design - May/June 2012 - 75
Hospitality Design - May/June 2012 - 76
Hospitality Design - May/June 2012 - 77
Hospitality Design - May/June 2012 - Interview
Hospitality Design - May/June 2012 - 79
Hospitality Design - May/June 2012 - 80
Hospitality Design - May/June 2012 - 81
Hospitality Design - May/June 2012 - 82
Hospitality Design - May/June 2012 - 83
Hospitality Design - May/June 2012 - 84
Hospitality Design - May/June 2012 - Profile
Hospitality Design - May/June 2012 - 86
Hospitality Design - May/June 2012 - 87
Hospitality Design - May/June 2012 - 88
Hospitality Design - May/June 2012 - Outdoor
Hospitality Design - May/June 2012 - 90
Hospitality Design - May/June 2012 - 91
Hospitality Design - May/June 2012 - 92
Hospitality Design - May/June 2012 - 93
Hospitality Design - May/June 2012 - 94
Hospitality Design - May/June 2012 - 95
Hospitality Design - May/June 2012 - 96
Hospitality Design - May/June 2012 - Textiles
Hospitality Design - May/June 2012 - 98
Hospitality Design - May/June 2012 - 99
Hospitality Design - May/June 2012 - 100
Hospitality Design - May/June 2012 - 101
Hospitality Design - May/June 2012 - 102
Hospitality Design - May/June 2012 - 103
Hospitality Design - May/June 2012 - 104
Hospitality Design - May/June 2012 - 105
Hospitality Design - May/June 2012 - 106
Hospitality Design - May/June 2012 - Wallcoverings
Hospitality Design - May/June 2012 - 108
Hospitality Design - May/June 2012 - 109
Hospitality Design - May/June 2012 - 110
Hospitality Design - May/June 2012 - 111
Hospitality Design - May/June 2012 - 112
Hospitality Design - May/June 2012 - 113
Hospitality Design - May/June 2012 - 114
Hospitality Design - May/June 2012 - 2012 HD Awards
Hospitality Design - May/June 2012 - The Saguaro
Hospitality Design - May/June 2012 - 117
Hospitality Design - May/June 2012 - Allure Nightclub by Cipriani
Hospitality Design - May/June 2012 - 119
Hospitality Design - May/June 2012 - D Caves Hotel
Hospitality Design - May/June 2012 - 121
Hospitality Design - May/June 2012 - Crystal Cruises
Hospitality Design - May/June 2012 - 123
Hospitality Design - May/June 2012 - The Dutch
Hospitality Design - May/June 2012 - 125
Hospitality Design - May/June 2012 - STK Midtown
Hospitality Design - May/June 2012 - 127
Hospitality Design - May/June 2012 - Lijiang Pullman Resort & Spa Hotel
Hospitality Design - May/June 2012 - 129
Hospitality Design - May/June 2012 - LIJ Katz Women’s Hospital and Zuckerberg Pavilion
Hospitality Design - May/June 2012 - 131
Hospitality Design - May/June 2012 - B/Attitude
Hospitality Design - May/June 2012 - 133
Hospitality Design - May/June 2012 - The Black Sheep
Hospitality Design - May/June 2012 - 135
Hospitality Design - May/June 2012 - Hotel Bel-Air
Hospitality Design - May/June 2012 - 137
Hospitality Design - May/June 2012 - Ripple
Hospitality Design - May/June 2012 - 139
Hospitality Design - May/June 2012 - Endémico Resguardo Silvestre
Hospitality Design - May/June 2012 - 141
Hospitality Design - May/June 2012 - Yotel
Hospitality Design - May/June 2012 - 143
Hospitality Design - May/June 2012 - Hotel LOLA
Hospitality Design - May/June 2012 - 145
Hospitality Design - May/June 2012 - Postcard Inn at Holiday Isle
Hospitality Design - May/June 2012 - 147
Hospitality Design - May/June 2012 - Yotel
Hospitality Design - May/June 2012 - 149
Hospitality Design - May/June 2012 - Emporium Suites by Chatrium
Hospitality Design - May/June 2012 - 151
Hospitality Design - May/June 2012 - Hotel Bel-Air
Hospitality Design - May/June 2012 - 153
Hospitality Design - May/June 2012 - Eadry Royal Garden Hotel
Hospitality Design - May/June 2012 - 155
Hospitality Design - May/June 2012 - Eadry Royal Garden Hotel
Hospitality Design - May/June 2012 - 157
Hospitality Design - May/June 2012 - Conrad Sanya Haitang Bay
Hospitality Design - May/June 2012 - 159
Hospitality Design - May/June 2012 - 1 Oak
Hospitality Design - May/June 2012 - New Rock World KTV
Hospitality Design - May/June 2012 - Miami Culinary Institute
Hospitality Design - May/June 2012 - Caffè Storico
Hospitality Design - May/June 2012 - Public House
Hospitality Design - May/June 2012 - Morimoto Mexico City
Hospitality Design - May/June 2012 - Saxon + Parole
Hospitality Design - May/June 2012 - Mirabella Portland
Hospitality Design - May/June 2012 - Mandara Spa
Hospitality Design - May/June 2012 - The Ritz-Carlton Spa by ESPA
Hospitality Design - May/June 2012 - Ball
Hospitality Design - May/June 2012 - Empyrean
Hospitality Design - May/June 2012 - UCSD, Muir College, Tamarack Apartments
Hospitality Design - May/June 2012 - Hilton Newark Airport
Hospitality Design - May/June 2012 - Shore Hotel
Hospitality Design - May/June 2012 - Istanbul EDITION
Hospitality Design - May/June 2012 - Conrad Koh Samui
Hospitality Design - May/June 2012 - 177
Hospitality Design - May/June 2012 - 178
Hospitality Design - May/June 2012 - 179
Hospitality Design - May/June 2012 - 180
Hospitality Design - May/June 2012 - 181
Hospitality Design - May/June 2012 - 182
Hospitality Design - May/June 2012 - 183
Hospitality Design - May/June 2012 - Back Space
Hospitality Design - May/June 2012 - Cover3
Hospitality Design - May/June 2012 - Cover4
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