Passport - (Page P34) Charting Their Budget Crunch To help reduce the impact of high international meeting costs, many survey respondents took action: Course 47% of respondents primarily use hotels that offer US dollar fixed/guaranteed rates Meeting and incentive planners divulge the details of their international events. 45% 21% 20% 18% 17% 17% 8% hold meetings in shoulder or off-peak seasons seek more sponsors use second-tier cities when possible use lower-tier properties wherever possible reduce the services/amenities provided reduce attendance purchase foreign currency forward contracts Edited by Alison Golub Research by Nancy Lazarus Coming and Going Concession Stand In order to attract US groups, some overseas destinations and properties have been offering concessions. Planners were offered the following deals when organizing their programs: The number of delegates attending both corporate and association international programs is expected to stay on course in 2009*, according to the survey respondents. In 2008, the average size calculated was 231 people per program. More than 1,000 people 7% 501 to 1,000 people 5% 42% 37% 25% 22% received US dollar fixed/guaranteed rates for their events were offered room upgrades obtained package offers for non-peak seasons were offered earned rooms 1 to 50 people 23% 251-500 people 14% [] Take the Lead The greatest percentage of respondents—34%— said their typical lead time for planning an international program was 12 to 17 months. 8% reported less than 6 months planning time, while 16% said they had 24 months or more. 34 51-100 people 24% 101-250 people 27% *Pie chart is based on 2009 projections Rise to the Challenge Organizing international events can mean stark changes from what a planner is used to domestically. Below, respondents ranked the challenges they face when planning programs abroad: Overall costs 66% Travel time required 52% Fluctuating exchange rate 44% Communications/language barriers 42% Air access 37% Security concerns 24% Service levels 18% Passport requirements 14% Successful Meetings/MeetingNews/Incentive / MARCH 2009
Table of Contents Feed for the Digital Edition of Passport Passport Contents Destination Diary Europe Americas and the Caribbean Asia Africa Charting Their Course Show Me the Money Passport Passport - Passport (Page PCover1) Passport - Passport (Page PCover2) Passport - Passport (Page P1) Passport - Contents (Page P2) Passport - Contents (Page P3) Passport - Destination Diary Europe (Page P4) Passport - Destination Diary Europe (Page P5) Passport - Destination Diary Europe (Page P6) Passport - Destination Diary Europe (Page P7) Passport - Destination Diary Europe (Page P8) Passport - Destination Diary Europe (Page P9) Passport - Destination Diary Europe (Page P10) Passport - Destination Diary Europe (Page P11) Passport - Destination Diary Europe (Page P12) Passport - Destination Diary Europe (Page P13) Passport - Destination Diary Europe (Page P14) Passport - Destination Diary Europe (Page P15) Passport - Destination Diary Europe (Page P16) Passport - Destination Diary Europe (Page P17) Passport - Destination Diary Europe (Page P18) Passport - Destination Diary Europe (Page P19) Passport - Destination Diary Europe (Page P20) Passport - Destination Diary Europe (Page P21) Passport - Americas and the Caribbean (Page P22) Passport - Americas and the Caribbean (Page P23) Passport - Americas and the Caribbean (Page P24) Passport - Americas and the Caribbean (Page P25) Passport - Americas and the Caribbean (Page P26) Passport - Americas and the Caribbean (Page P27) Passport - Asia (Page P28) Passport - Asia (Page P29) Passport - Asia (Page P30) Passport - Asia (Page P31) Passport - Asia (Page P32) Passport - Africa (Page P33) Passport - Charting Their Course (Page P34) Passport - Charting Their Course (Page P35) Passport - Charting Their Course (Page P36) Passport - Charting Their Course (Page P37) Passport - Show Me the Money (Page P38) Passport - Show Me the Money (Page P39) Passport - Show Me the Money (Page P40) Passport - Show Me the Money (Page PCover3) Passport - Show Me the Money (Page PCover4)
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