Successful Meetings - May 2008 - (Page 39)

> Pre-Event event. There should also be a balance to please vegetarians, those who keep kosher, or anyone with special dietary needs. Try to learn in advance of any specific dietary requirements or food allergies. Make sure those attendees know what is safe for them to eat. When ordering for a cocktail party, the following guidelines can help you gauge the amount of food you will need. When appetizers are passed by a waiter, plan on two to three pieces per person. If they are set on tables with toothpicks, plan on three to four pieces per person. If placed on tables with plates and forks, plan on four to five pieces per person. When ordering wine, assume that you can get six glasses of wine per bottle, and plan on three glasses per person. the center of each table, filled with bottles of red and white wine. Planner’s Workshop Leslie Schultz was a meeting planner who designed and founded Garrett Creek Ranch Conference Center, Paradise, TX, one of the country’s leading conference centers for small meetings. For more information, please visit www.garrettcreekranch.com or call (972) 680-8679. 8 If the facility will allow you to bring in liquor, this can save a considerable amount of money. If not, make sure you know their policies about unused alcohol. This only applies, of course, if you have a hospitality room. Can you receive credit for all unused portions or unopened bottles? If the opened bottles are yours, plan a way to get them home or give them to an attendee who has a car and can transport them. It’s smart to check the numbers and brands the facility has stocked for you when you first arrive. It also helps to keep a running total of everything extra you have ordered, so you can check it against the bill. Wine is less expensive if you order the house brand, but be sure to taste it first. Centerpieces are lovely but often expensive. The facility usually has candles, and some even have more elaborate decorations they will let you borrow. A variety of desserts on an elegant plate can also be used as a centerpiece. This gives everyone a chance to taste more than one dessert. Or, have the facility set up ice buckets in SUCCESSFUL MEETINGS MAY 2008 9 Understanding creates Networking. Networking creates Experience. Experience creates Knowledge. Knowledge creates Technology. Technology creates Convenience. Convenience creates Well-being. Well-being creates Feeling. Feeling creates Motivation. Motivation creates Participation. Participation creates Meetings. Meeting creates Understanding! 10 www.austrian.com www.acv.at www.messecongress.at www.vienna.convention.at http://www.garrettcreekranch.com http://www.vienna.info http://www.austrian.com http://www.acv.at http://www.messecongress.at http://www.vienna.convention.at

Table of Contents Feed for the Digital Edition of Successful Meetings - May 2008

Successful Meetings - May 2008 Contents Editor's Note Industry Trends Destination News Destination News Suppliers Destination News Calendar On the Record Websites of the Month Management Matters Mouth for Sale Meetings Law Planner's Spotlight Pre-Event On Site Tools of the Trade Pre-Event Counting Change Giving Them the Business The Magnificent Seven All-American Gift Guide Green Lights Places & Spaces Anaheim & Orange County Upstate New York Cincinnati Detroit San Diego Phoenix Gurus

Successful Meetings - May 2008

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