NJPA - About Us - (Page 10) PROCUREMENT PROCESS Invitation for Bid Outline Our competitive bid procurement and contract process begins and ends with our Members’ needs. All bids facilitated by NJPA are done so through a “competitive bidding process” as defined under the Uniform Municipal Contracting Law (MN 471.345). As a municipal contracting agency, NJPA’s strives to anticipate municipal procurement requirements that are shared between Member agencies. Through ongoing research, NJPA adopts those common requirements and facilitates a national solicitation, evaluation and contract process. It is the desire of NJPA to meet our Members’ procurement requirements, but it is ultimately the Member responsibility to interpret local purchasing laws to determine their own ability to access and participate with NJPA contacts. Our Invitation for Bid (IFB) process is continuously being refined to meet the changing needs of our Members. The desired result is a national, competitively bid procurement and contract process that is not only valued by Members, but meets or exceeds local requirements—offering exceptional products and services from nationally acclaimed Vendors. With NJPA, there is no need to duplicate the local formal competitive bid requirement… we’ve done all the hard work for you. Our nine-step procurement process consists of: 1) MEMBER RESEARCH Carried out at numerous national trade shows, we take the opportunity to not only display our current offerings, but also listen to our Members’ needs in an effort to refine our current product and service offerings. 2) MARKET RESEARCH Constant research helps us develop the best approach for each offering. Some industries lend themselves to an invitation for a manufacturer’s response because a single manufacturer provides a complete industry solution through a number of authorized dealers. Other industries lend themselves to an invitation for a distributor response because individual distributors provide complete industry solutions as representative for a large number of manufacturers. 3) DRAFTING AND ADVERTISING AN IFB This involves updating our largest, single document to meet the needs and requirements of our Members through the IFB scope, goal, intent and specifications for procurement of products and equipment. NJPA reserves the right to offer, invite and conduct a pre-bid meeting to educate potential responders and answer any questions and concerns surrounding the upcoming IFB. Questions that arise are received and addressed as defined within the general terms of the IFB. NJPA advertises each IFB in the Minneapolis Star Tribune (print and web), as well as on www.noticetobidders.com, for two consecutive weeks. NJPA also posts bids on appropriate third party solicitation websites. NJPA desires to invite as many providers of products and equipment as possible; however, our postings require responders to meet stringent business practices, so not all providers have the ability or desire to respond. As a result, NJPA Members work with companies that demonstrate the highest level of service and delivery of products, equipment and best overall value at the lowest possible contract price. 10 http://www.noticetobidders.com
Table of Contents Feed for the Digital Edition of NJPA - About Us NJPA - About Us Contents The Basics Frequently Asked Questions Enabling Legislation Procurement Process Product Listing NJPA - About Us NJPA - About Us - NJPA - About Us (Page Cover1) NJPA - About Us - Contents (Page Cover2) NJPA - About Us - Contents (Page 1) NJPA - About Us - The Basics (Page 2) NJPA - About Us - The Basics (Page 3) NJPA - About Us - Frequently Asked Questions (Page 4) NJPA - About Us - Frequently Asked Questions (Page 5) NJPA - About Us - Frequently Asked Questions (Page 6) NJPA - About Us - Frequently Asked Questions (Page 7) NJPA - About Us - Enabling Legislation (Page 8) NJPA - About Us - Enabling Legislation (Page 9) NJPA - About Us - Procurement Process (Page 10) NJPA - About Us - Procurement Process (Page 11) NJPA - About Us - Procurement Process (Page 12) NJPA - About Us - Procurement Process (Page Cover3) NJPA - About Us - Procurement Process (Page Cover4)
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