NJPA - About Us - (Page 6) FAQs Frequently Asked Questions WHAT IS A JOINT ExERCISE OF POWERS OR COOPERATIVE PROCUREMENT AUTHORITY? State Joint Powers Statutes generally allow for one government agency to purchase using contracts competitively solicited by another government agency. This, of course, would require the consent of all parties, including the supplier. NJPA’s contracts are established to meet both the competitive solicitation and consent requirements. Generally, a public or municipal agency may participate in, conduct or administer a cooperative procurement agreement with one or more other governmental units for the purpose of meeting requirements to increase efficiency or reduce administrative expenses. A cooperative agreement also allows for the purchase of supplies, materials, equipment or services by qualified agencies so as not to repeat or duplicate the competitive bidding requirements necessary for a governmental agency purchase. The term “Governmental Unit” as used here usually includes every city, county, town, school district or other political subdivision of this or another state; the state university; any agency of the state or of the United States, and any instrumentality of a governmental unit. In some states, this power is not passed on to specific municipal agencies. These agreements are known as Joint Powers Agreements, Membership Agreements, Participation Agreements and sometimes Intergovernmental or Interlocal Agreements. WHAT IS THE SOLICITATION AND IFB PROCESS? NJPA conducts a thorough nine-step process, described in full on pages 10 - 12 of this document, that includes: 1) Member research. 2) Market research. 3) Drafting and advertising an IFB. 4) Receiving bidders’ responses. 5) Evaluating bidders’ reponses. 6) Making recommendations to the NJPA Board. 7) Posting approved contract documents. 8) Developing and implementing a joint marketing plan with awarded Vendors. 9) Reviewing and maintaining our contract throughout its term. HOW CAN I OBTAIN COPIES OF THE LEGAL DOCUMENTATION ASSOCIATED WITH EACH CONTRACT? As a municipal agency, NJPA is required to provide full disclosure of all procurement documents and files. Procurement files are electronically available at www.njpacoop.org or in hard copy at our office during normal NJPA business hours. WHAT ARE THE PARTS OF AN AWARDED NJPA PURCHASING CONTRACT? NJPA contracts are made up of the terms and conditions of the IFB, submitted and accepted pricing and discount schedule and the Acceptance Award document signed by the NJPA board and awarded Vendor. 6 http://www.njpacoop.org
Table of Contents Feed for the Digital Edition of NJPA - About Us NJPA - About Us Contents The Basics Frequently Asked Questions Enabling Legislation Procurement Process Product Listing NJPA - About Us NJPA - About Us - NJPA - About Us (Page Cover1) NJPA - About Us - Contents (Page Cover2) NJPA - About Us - Contents (Page 1) NJPA - About Us - The Basics (Page 2) NJPA - About Us - The Basics (Page 3) NJPA - About Us - Frequently Asked Questions (Page 4) NJPA - About Us - Frequently Asked Questions (Page 5) NJPA - About Us - Frequently Asked Questions (Page 6) NJPA - About Us - Frequently Asked Questions (Page 7) NJPA - About Us - Enabling Legislation (Page 8) NJPA - About Us - Enabling Legislation (Page 9) NJPA - About Us - Procurement Process (Page 10) NJPA - About Us - Procurement Process (Page 11) NJPA - About Us - Procurement Process (Page 12) NJPA - About Us - Procurement Process (Page Cover3) NJPA - About Us - Procurement Process (Page Cover4)
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