11th World Chambers Congress Orlando 2019 Bid - 116

ORLANDO
of a full-time Senior Project Manager for
the duration of 12 months preceding the
2019 World Chamber Congress, as well as
maintaining this staff support for up to 4
months after the conclusion of the event,
in order to allow effective management in
preparation for and following the event; in
consultation with ICC WCF.

succeed, we are pleased to submit an
approximate budget as follows.

BUDGET OUTLINE
Orlando Host Committee - composed of
Professionals and Volunteer Leaders with
the Honorary Co-Chairs of the Orlando
Host Committee for the 2019 World
Chambers Congress being; Orlando Mayor
Buddy Dyer and Orange County Mayor
Teresa Jacobs; as well as the Chair of the
Orlando Host Committee, James Bacchus,
former member of the U.S. House of
Representatives and former chairman of
the Appellate Body of the World Trade
Organization, and today serving as chair of
the Global Practice Group at Greenberg
Traurig, P.A.
Meeting Venue(s) - renting of the
venue(s) and all charges for the various
equipment for the meeting rooms; in
consultation with ICC WCF.
Catering - organization of all catering
needs for registered delegates; in
consultation with ICC WCF.
Registration - implementing and managing
all registration of all participants, including
collection of fees and the production,
printing and distribution of badges; using
online technology; in consultation with
ICC WCF.
Exhibition - an exhibition space of a
minimum of 3,000, square feet shall be
made available, with members of the
Orlando Host Committee helping to sell
displays and booths to business,

116

Orlando: A World of Possibilities

governmental agencies, public sectors
institutions, and professional service
providers; in consultation with ICC WCF.
Travel, Transportation and
Accommodations - arrangements shall be
made with appropriate partners, to assist in
negotiating special arrangements with an
airline carrier for participants; and
undertake all necessary local transport
arrangements, when necessary, for any
events and activities planned. Plus, group
bookings will be made available at hotels in
proximity of the venue(s) at discounted
rates for all participants and staff; in
consultation with ICC WCF.
Program - program planning shall include
making sure facilities are available for
agreed to activities, meetings, and events.
Plus, the Orlando Host Committee will
help to identify appropriate speakers and
topics, particularly those of the most
relevance and importance to the region,
the state and our country; in consultation
with ICC WCF.
Invitations - members of the Orlando
Host Committee will assist with securing
dignitaries to play a prominent role in the
program, including members of the
diplomatic corps, as well as various local,
state and federal government officials;
when appropriate; to be coordinated with
ICC WCF.
Staff requirements - hiring and briefing of
qualified temporary staff will be
coordinated by the Orlando Host
Committee, and will appoint the equivalent

Communication & Media - in coordination
with the ICC WCF, the Orlando Host
Committee will be responsible for all local
and national media liaison as well as support
on other communications initiatives as
agreed to during the planning of the 2019
World Chambers Congress; in consultation
with ICC WCF.
Marketing & Promotion - through its own
regional and global connections, members
of the Orlando Host Committee will
promote the 2019 World Chambers
Congress to chambers of commerce across
the region, the state, the country and the
world; working the Central Florida
Chambers of Commerce Alliance, the
Florida Chamber of Commerce, the U.S.
Chamber of Commerce, the Florida
Association of Chamber Professionals
(FACP) and the Association of Chamber
of Commerce Executives (ACCE); in
consultation with ICC WCF.
Collateral Materials - using the established
"look and feel and style"-advancing the
brand guidelines provided by ICC WCF,
the Orlando Host Committee will be
responsible for designing, drafting and
printing materials for the 2019 World
Chambers Congress; in consultation with
ICC WCF.
Visual Image - selecting a suitable agents
to implement the agreed visual image for
the venue(s), and accompanying
promotional materials, including the
preparation of signs, posters sign-up
boards, partner boards and nameplates; will
be produced in consultation with ICC WCF.
Interpretation - interpreters to English
will be recruited by the Orlando Host
Committee; in consultation with ICC WCF.
Companion Program - shall be arranged
for accompanying persons by the Orlando



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