District Administration - February 2007 - (Page 42)
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Information Systems Track Student Progress NCLB prompts districts to
improve data collection BY ALAN DESSOFF “We can do in two or three hours
what would have taken weeks, maybe a month.” hen the school board and
superintendent of the Matanuska-Susitna, or Matsu, Borough School District
in Alaska decided in 2002 to have the district’s information systems
audited, they found that the district had insufficient data about student
attendance, grades, test results, graduation rates, and other measures of
student and teacher performance. The system that the district was using to
track what was happening in its classrooms was inadequate to perform such
tasks, says Marie Burton, the district’s technolog y director. Adm i n
ist rators in the Birmingha m City Schools in Alabama had similar
problems. “We were having a terrible time,” says Darryl Burroughs,
director of student informat ion systems, or SIS. The system did not keep
information accurate and current, and enrollment records listed the same
students in multiple schools, he says. Now, prompted largely by the
reporting requirements under the No Child Left Behind law, the Matsu and
Birmingham districts have sophisticated student information systems that
allow them to efficiently collect the data they need and save staff
resources. Both districts use SchoolMAX, a Web-based SIS developed by
Reston, Va.-based MAXIMUS, a provider of program management, consulting,
and W —Darryl Burroughs, director of student information systems,
Birmingham City Schools, Alabama information technology services to
government agencies, including more than 2,000 public school systems. By
using SchoolMAX and other software or Web-based systems developed by other
companies, teachers and administrators can quickly enter, access and report
accurate, real-time information about all aspects of student performance by
grade, school and district levels. SchoolMAX users have online access to a
single database that contains timely student, family and school
information for the year, as well as historical data. In the end, the life
histor y of student progress is available. NCLB and other state education
agency requirements. I n Birmingham—an urban district with about 29,000
students in 66 schools and an 85 percent poverty rate—one server was in
every school, and each worked independently of the others. “To create a
system-wide report required extracting data from every location and
pulling it all together,” recalls Burroughs. “It was horrible.”
Another problem in Birmingham is that families “move constantly, so we
have a lot of kids moving from school to school,” Burroughs adds, and
other students move out of the district altogether. W hen NCLB was
implemented in early 2001, administrators scrambled to devise quality and
thorough reports that were mandated under the law. “We almost had to
shut down everything else and focus on NCLB to get the information from
the schools so that we could create the reports that we needed,”
Burroughs says. Unt i l it installed SchoolMAX, the district had no
centralized way to keep up with enrollment changes in its schools and
often found that the same children were listed in different schools. A
central database now Making Changes Before NCLB, it was common practice
for every school to collect student information in its own way. “They
had different ways of reporti ng it,” and district offices had
difficulty putting it all together, says Lou Chappuie, SchoolMAX project
manager in the Los Angeles Unified School District and vice president of
MAXIMUS. Now districts can quickly collec t data in the same format from
all schools and generate the reports they must submit to comply with 42
February 2007 District Administration NCLB 207.indd 42 1/17/07 10:32:53 AM
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Table of Contents for the Digital Edition of District Administration - February 2007
Contents
Editor's Letter
Update
Inside the Law
Curriculum Update
Tackling Health Care Together
Administrator Profile
District Profile
Curriculum Hotspots
New Information Systems Track Student Progress
Students Wanted!
Spread the Word
Mentors Boost Student Reading Levels
The Online Edge
Speaking Out
Research Corner
Problem/Solution
Leadership Books
New Products
Calendar of Events
Professional Opinion
District Administration - February 2007
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