DOCUMENT Magazine - February/March 2009 - (Page 14)

Content ConneCtion How Far to Take SharePoint? Planning and strategizing in the governance framework establish the roles and responsibilities for a site as well as provide the guidelines for education, testing, change management, deployment, development and configuration — all of which is important. But enterprises must first define a clear vision for SharePoint, or else implementations will suffer from lack of experience, discipline, processes and skills sets associated with more successful IT-led ECM deployments. Enterprises can take many options and paths with SharePoint, and any SharePoint vision must wrestle with many questions. For example, what applications should leverage SharePoint functionality versus those that require support from advanced ECM systems? Exactly who owns the information managed by SharePoint and can make decisions about policy and information rights management? Should SharePoint: 3 Serve as the official system of record? Enterprises TWEET! have too many repositories, each often serving as a system of record, supporting distinct departments and content types such as customer records and email. Proliferation of SharePoint sites, while better than file shares, serves to complicate consolidation efforts, and information and knowledge management (I&KM) pros must decide whether SharePoint provides a viable platform for consolidation. If not, they may choose to migrate SharePoint content to another platform for long-term retention. 3 Extend beyond team collaboration and business content needs? Most enterprises have pervasive ECM needs. With SharePoint, I&KM pros often ask if they should use it to support internal applications, such as contract management or HR onboarding. Should they use SharePoint to manage content for the supply chain? Should it capture and manage workflow for invoices that support their enterprise resource planning (ERP) deployment? I&KM pros should not answer these questions solely at the department or business 14 DOCUMENT feb-mar.09 follow the DOCUMENT twitter

Table of Contents for the Digital Edition of DOCUMENT Magazine - February/March 2009

DOCUMENT Magazine - February/March 2009
Ad Index
Editor’s View
The E-Return
Research Desk
The Hot 10
Heads or Tails
Content Connection
New Products
Don’t Unlock the Waiver of Privilege
Pulling a MacGyver?
The Print Impression
Talking Transactions
BPM: Improving the Way You Process
Brief Counsel
Transpromo Nirvana

DOCUMENT Magazine - February/March 2009