DOCUMENT - 2013 Summer - (Page 30)
hat happened to the paperless ofﬁce? We are drowning in a “hybrid”
environment with paper and e-communications. Instead of a single
secure storehouse of information, workplaces have dozens of non-integrated repositories that are less secure and riskier than ever. We never
achieved the efﬁciencies and cost savings of being paperless.
So how do we get to “less” paper? It starts by managing what you can control and positioning yourselves for the future. We start by digitizing everything—converting every hard
copy to digital upon receipt. We prep and scan/image in a centralized and digital mailroom
offsite. We ID each document and move “images” to the desktop.
Once the paper is gone, we look at ways to improve the workﬂow and strategic processes. We automate the workﬂow by aggregating the paper intake using email, fax, and
web forms. Then we abstract the data via speciﬁed business rules using technology and
subject matter resources. We can feed an existing content management system with
the workﬂow along with email and web forms using the same process or by going to the
cloud utilizing a SaaS solution.
What about records that need to be kept on paper? We can preserve what needs to be
kept and do away with other non-essential paper. In order to comply with standards, we can
destroy on schedule. When another copy from a ﬁle is needed, scan-on-demand is available.
This ensures the preservation of the document by never having it leave the safety of a highly
secure and compliant storage facility!
How do we communicate with customers and other businesses? There’s a good chance
we will never get everyone on board for e-communications, so we have the ﬂexibility to use
an omni-channel communication approach. We will deliver documents utilizing the method
best suited to ﬁt your needs whether you prefer electronic or paper.
How can Diversiﬁed help me get there? Diversiﬁed will help take you paper “less.” We
have the people, the processes and the technology to manage your
• Multi-channel communications
• Capture and convert your paper documents now and going forward
• Process your documents with automation SaaS workﬂow – deﬁned and undeﬁned
• Preserve and destroy your paper with compliance
Table of Contents for the Digital Edition of DOCUMENT - 2013 Summer
DOCUMENT - 2013 Summer
Table of Contents
Why Is Information Capture So Hard? Could Be Your Consistency.
Two Years Later, QR Codes Are Still Going Strong
The NSA and the Itch That Won’t Go Away
Five Trends Reshaping Records Management As You Know It
More Is Better
Paloma Print Products
ISIS Papyrus Software
Diversified Information Technologies
DOCUMENT - 2013 Summer