Mailing Systems Technology - July/August 2008 - (Page 15)

subject. With one keystroke, it all is transferred to the recipient’s digital mail inbox, which can reside on the company’s intranet. Related documents also can be uploaded by end users to facilitate business processes. A signiﬁcant shortfall of physical mail is that inbound business correspondence and inter-oﬃce mail is not subjected to the same records management policies as other business-critical documents. Regulatory and legal requirements demand consistency in this area for virtually all large enterprises. Digitization facilitates records management compliance. Consolidation — For employees who remain in oﬃces, companies should consider consolidating mail delivery. Some ﬁrms have opted for bi-weekly delivery to those whose inbound mail volume is relatively low. Consolidated deliveries can also handle hard copy industry publications. Fewer deliveries can include less time-sensitive “Standard Mail” (previously called “bulk mail”) for additional savings. 2 Consolidated delivery can also work for high-value “accountable” mail — certiﬁed mail, overnight express and courier packages. Companies can utilize parcel lockers for self-service package pickup rather than delivery to desktops or remote locations. Lockers can be located near building entrances so employees can retrieve items conveniently. If companies wish to deliver personal packages as an employee beneﬁt, consolidated locker delivery lowers the cost of this perk. Reduction — Many companies have an overabundance of periodicals, creating distribution and disposal problems, with tons of glossy paper that’s more costly to recycle. In some businesses, industry-focused magazines can be replaced with e-subscriptions and supplemented by centrally accessible reading areas. By accessing online versions of these publications, organizations can realize cost savings for both subscriptions and internal distribution and disposal. 3 In addition to advantages such as cutting costs and lessening the environmental impact, Virtual Mailstream Management can oﬀer signiﬁcant process eﬃciencies. Finally, where security is a concern, it can help minimize the risks to employees and facilities, thereby addressing business continuity concerns. Terrence M. Doeberl is Director, Business Development, Pitney Bowes Management Services. Contact him at terry.doeberl@pb.com. | JULY-AUGUST 2008 WWW.MAILINGSYSTEMSTECHNOLOGY.COM 15 http://www.midsouthtek.com http://www.midsouthtek.com

Table of Contents Feed for the Digital Edition of Mailing Systems Technology - July/August 2008

Mailing Systems Technology - July/August 2008 Contents Editor’s Note Peer to Peer The Economics of Inkjet Addressing Virtual Mailstream Management Guarding Your Internal Documents Top It Off With Training Implementing Digital Mail Saving You Money Kate’s Slate Products & Services Advertiser Index Sho Time Who’s Who Company Profiles BCC Software BÖWE BELL + HOWELL Collins Ink Corporation Datatech SmartSoft Endicia Hasler, Inc. Kern, Inc. Kirk-Rudy Mail Quip, Inc. MCS, Inc. Melissa Data MidSouth Technologies, a NPI Company Neopost NPI Parascript Pitney Bowes Inc. Rena Systems Satori Software, Inc.

Mailing Systems Technology - July/August 2008

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