SWE - Fall 2008 - (Page 63)

cabinets, drawers, bookcases, and every other nook and cranny of the section’s office. We had just completed a massive cleaning and reorganization, which helped turn up hidden historical bits and pieces. If your section doesn’t have an office or has moved from a previous location, contacting present and past faculty advisors could be useful, as they may have archival documents. Some records may be readily identifiable, such as a binder labeled “Officer Minutes 19601990,” but others may consist of a small box tucked away in the back of a drawer with photographs. Officer books, archive binders, scrapbooks, or boxes of old photographs often provide rich glimpses into the past. Older sections may find that earlier generations of officer boards, especially those of the 1960s and ’70s, tended to keep extensive, formal typewritten summaries of meeting minutes. With the spread of e-mail in the 1990s, most correspondence occurred through this medium and was rarely archived. This has left a large gap in the past 10-15 years of sections’ histories. This problem is not limited to SWE, and is one that archivists in general are wrestling with. Today’s sections should establish archiving standards for important e-mails, perhaps by part of the institution’s library system, a separate university archives, or an outside records management company. Ask a librarian at the reference desk where the institution houses its historical records. A reference librarian, archivist, or records manager may also be able to direct you to relevant departmental records and other sources of information, such as back issues of student newspapers, department newsletters, and university press releases. The engineering college may also have a records office of its own. At the University of Illinois at Urbana-Champaign, the Registered Organizations Office oversees registered student organizations and requires that they reregister with the office each year; provide the names of the president, secretary, and treasurer; total number of members; the mission statement of the organization; available funds; and other details. TECHNICAL & COMMERCIAL GRADUATES Whatever new technology the future holds, we’ll need plenty of energy to power it. At Shell we’re working on all sorts of ideas to meet the growing demand. And we need ambitious graduates to help us rise to the challenge. Join a company that gives you training, support and career choices to develop your potential. Surround yourself with some of our most accomplished problem solvers. And together we can help build a responsible energy future. Think further. Visit www.shell.com/careers/usgrad to apply. Shell is an Equal Opportunity Employer This involved searching cabinets, drawers, bookcases, and every other nook and cranny of the section’s office. printing copies and/or periodically summarizing all important correspondence and notes into a summary document that is printed and filed with the rest of the records. EVERYTHING WILL RUN ON IN THE FUTURE CREATIVITY Campus resources Most institutions have a repository to house their historical records. This repository could be SWE FALL 2008 63 http://www.shell.com/careers/usgrad http://www.shell.com/careers/usgrad

Table of Contents Feed for the Digital Edition of SWE - Fall 2008

SWE - Fall 2008 Heritage Club Contents Farewell Message from FY08 President Michelle Tortolani Congratulations SWE Magazine A Conversation with FY09 President Virginia Connolly, P.E. Introducing the FY09 Board of Directors View from the Executive Suite Editor's Page Public Policy Update SWE Retention Study, Part 6 Membership Information & Calendar A&B SWE Member Kristina Johnson First Woman to Receive John Fritz Medal University Labs Fuel a New Era in Energy Women Engineering Leaders in Academe 2008 Opening the Gateways to Engineering Your Collegiate Section History is Waiting to Be Discovered Honoring the Legacy of Ada Pressman, P.E. Report from WEPAN Engineering World Proposed Bylaws Amendments Point of View Correction Career Toolbox Corporate Partnership Council Book Review SWE Smiles In Memory Opportunity Index SWE Scrapbook

SWE - Fall 2008

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