Vancouver Meeting Planners Guide 2008-2009 - (Page 6) Vancouver’s Service Edge Photography (left to right): Helpful staff ©iStockphoto/Lajos Répási; Tourism Vancouver Visitor Centre ©Tourism Vancouver/Chris Mason Stearns Stay in the Know! The Vancouver Vibe e-newsletter is a monthly publication that provides an insider’s perspective on what’s new in Vancouver’s meetings and conventions scene. To sign up, visit tourismvancouver.com. Let Our Team Work For You Online Help Visit us 24 hours a day online at tourismvancouver .com/meetings. You’ll find instant access to Tourism Vancouver and service supplier contacts, customized maps, online Request For Proposal forms, downloadable photos and much more. Bid Assistance Turn to us for help coordinating site inspections and assistance with organizing bid presentations. We’ll see that your needs are met in a prompt and courteous manner, exceeding your expectations for bureau service. Accommodation and Convention Site Bookings With such a wide variety of options, we’re sure that our team will be able to help you find the right meeting space and accommodation options here in Vancouver. Whether you need a hotel with plenty of meeting space or something in a particular location, our staff can help you make all the necessary arrangements. We also have a lead distribution policy that ensures RFPs will be sent only to the facilities that you prefer. Housing Services When it comes to making arrangements for housing during your event, it couldn’t be any easier than working with Tourism Vancouver and our partner organizations. We’ve developed a partnership with Advance Group, a housing service provider based in Vancouver. With their advanced computer reservation system, they provide timely, accurate and cost-effective service that will make your job easier. Convention Services Tourism Vancouver’s Convention Services team brings a commitment to service that we call Vancouver’s Service Edge. We can provide unparalleled support and service to your event, including promotion and attendance-building collateral, electronic banner ads, website links, customs assistance, entertainment ideas, guest programs, Tourism Vancouver Television, custom microsites, and in some cases even on-site information and reservation services. Liaison with Local Suppliers Tourism Vancouver has more than 1,000 member businesses, giving you access to a wealth of local companies experienced in all stages of planning and implementation. They’ll help you pull off an event of any size that is sure to exceed your expectations. Contact us to get in touch with the best local suppliers. We’ll help you find everything from audiovisual companies to whale watching tour operators to environmentally minded businesses and more. Air Travel with Uniglobe: Guaranteed Lowest Airfares Our travel partner, Uniglobe Advance Travel, is a leading travel management company with the experience and ability to negotiate and organize your event’s inbound airline program. The combination of negotiated air programs, advanced technology and highly trained travel experts results in an effective travel purchasing decision. And now Uniglobe’s Green Flight Program allows travelers to counter the effect of their flight’s carbon dioxide emissions by investing in Green Flight credits. Pre & Post Travel We can also help you discover the great opportunities for pre- and post-convention travel in and around Vancouver. There are a number of fascinating destinations outside the city, including Whistler, Victoria, the Okanagan Valley and Vancouver–Alaska cruises. For more information on Pre and Post options for delegate travel, see the Pre and Post section beginning on page 97. Destination Marketing Materials Tourism Vancouver can help promote your upcoming Vancouver convention by providing destination collateral material and images for such uses as pre-conference mailings, website registration and program publications, as well as delegate kits. Lure Brochure This brochure is ideal for mailing to delegates prior to their arrival in Vancouver. It contains general information on Vancouver and a downtown map. Materials (top to bottom): E-newsletter; Poster and postcards; Lure brochure 6 t o u r i s m va n c o u ve r. c o m http://www.tourismvancouver.com http://www.tourismvancouver.com
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