Austin Meeting Planner & Destination Guide 2008

AUSTIN AT YOUR SERVICE 10 W W W. AU S T I N T E X A S . O R G Services from the Austin CVB Convention Sales Working with meeting planners to bring conventions, meetings, conferences and trade shows to Austin, the Sales Department serves as the liaison between the planner and the city. Sales managers arrange site visits with clients throughout the year and personally accompany them on their tours. A new virtual tour on the website guides viewers through the Austin Convention Center’s exhibition and meeting spaces. Online RFP forms are available on the website. Convention Services The Convention Services Department provides a comprehensive resource for planning meetings in Austin. These staff members offer their expertise and years of experience in working with the city’s local businesses. Once the meeting or convention is scheduled in Austin, the Convention Services team brings together referrals of local products or services, conducts site inspections of local venues, provides assistance with Webbased housing and promotional e-marketing campaigns, and offers staffing for conference registration and information booths. Ask about attendance-building brochures, collateral materials, transportation arrangements, activities and tours for delegates and spouses, and music and entertainment for your functions. An e-marketing program, complimentary for clients, is a useful tool for helping meeting planners build attendance. Looking for a sneak peek at the Live Music Capital of the World®? Log on and visit www.austintexas.org — the official website of the Austin Convention & Visitors Bureau. Meeting planners begin the convention booking process online with the special Meeting Professionals section of the website. Just input your contact information, the dates of your meeting and your group’s special needs. The Austin CVB’s meeting and convention planning team will quickly respond to find the best venues for your function and help make the planning process as smooth as possible. You can also access an online directory of convention service vendors. For those of you in the travel trade business, www.austintexas.org is a great place to begin planning a trip for your client. See sample itineraries, submit a request to book a tour or peruse a selection of the Austin CVB’s group tour planning resources. Just like the city of Austin, there is more to www.austintexas.org than just business. Here you can access an events calendar, view an image gallery through the media center or listen to music from some of the city’s best musicians. You can contact the Film and Music offices to find out what’s filming and who’s playing around town. For the convenient way to begin your planning process, log on to www.austintexas.org. Marketing Communications As the official voice of the Austin CVB, the Marketing Communications Department works to attract editorial attention to Austin in the national and international media. The media relations specialists also assist planners in promoting their meetings and conventions to the local community and media. Media lists, promotional videos, media kits, photographic images, press releases and logos are all available through the department for convention promotion materials. In addition, the staff publishes the meeting planner and visitor guides and oversees the bureau’s official website. Opposite Left: Your attendees will want to pick up some Texas souvenirs. Opposite Right: Dancing and live music go hand in hand. ©Weaver/Denise Chambers, ©Weaver/Denise Chambers AUSTIN CONVENTION AND VISITORS BUREAU http://WWW.AUSTINTEXAS.ORG http://www.austintexas.org http://www.austintexas.org http://www.austintexas.org http://www.austintexas.org

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Austin Meeting Planner & Destination Guide 2008 Contents Austin At Your Service Convention Facilities Convention Hotels & Local Accommodations Convention Services Group Tour Planning Banquet & Special Event Facilities Dining & Nightlife Attractions & Activities Transportation

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