The Xplor View - October 2008 - (Page 25)

What are the latest developments in knowledge management for large organisations? - Part three part of the organisation’s strategy for managing information. They are based on rules, regulations, laws, standards, and best practices specific to the organisation, its activities, its industry, and the country in which it resides. Through such individual classification and management of information, the organisation can better protect and secure what is more confidential and critical. Although integrating ILM with other business systems is still a way off, it is a real possibility for the future. Many large data-centric organisations are already looking at how they can achieve this full integration to form an ‘end-to-end’ solution for their data storage needs. Currently, vendors are not able to offer fully comprehensive packages to integrate ILM with other business systems. Therefore, integration is largely left up to the organisation to master. It facilitates compliance The ability to search and retrieve information when needed is especially important when a document is required for legal purposes. Since 2001, compliance has been one of the biggest drivers for the adoption of ILM and at the time of writing, it is estimated that organisations worldwide will spend over €15 billion on compliance and related investment by 2009. The ILM system enables the organisation to structure its retention policies. It can then automate the process so that critical legal data can be recognised when it is created and the appropriate management and security policies be implemented throughout its life span. By categorising legal data, the organisation can cover most compliance requirements within its policies, focusing especially on those regulations that hold the highest penalties for failure to comply. In this way risk is mitigated in a cost-effective way. Prioritising information in this way facilitates compliance within the organisation and takes away the strain on management to ensure constantly that regulation and policy are being followed. It also helps decide when and where to transfer each piece of information, as the whole process becomes automated. This does not imply that the system is a rigid one. Policies can always be adapted and changed to incorporate the many and inevitable changes to the law that the organisation is bound to face within the transforming European landscape. It ensures easier business recovery The need for a secure and fit-for-purpose backup system is another reason why organisations are moving to ILM. Then, when an information system fails or there is an unnatural disaster, it is easy for the organisation to retrieve its key information and quickly recover from the incident. Disaster recovery is facilitated by ILM because the system makes economic use of storage resources and keeps information secure to the level required, according to each information piece’s specifics. When classifying each item of data, management needs to specify what information is essential to business continuity and recovery so that it can be replicated and stored as required. The benefit of this classification is in the savings the organisation makes: firstly, on using its storage facilities efficiently and secondly, on its recovery of critical information assets if things go wrong. The arrival of such storage tools such as USB sticks and the ability to purchase a terabyte of storage for under €1,500 means that backing-up terabytes of data is getting easier to do. Document, content, records, and web management systems are now converging to create the Enterprise Content Management system This is because: • The importance of managing content as a whole has become imperative • Interoperability standards are facilitating this process • Market consolidation has forced vendors to begin offering unified content platforms—organisations can gain considerable benefits and ROI from this unified platform The importance of managing content as a whole has become imperative We have already discussed how organisations today are experiencing great difficulties coping with the amount and extent of data and content that they have to search, manage, store, and produce. Close to 800MB of data and content is produced per annum by an individual, according to research sponsored by the EMC Corporation and other interested parties. Successful management of information, knowledge, data, and content is of vital importance in the competitive markets of today, and many CIOs and CTOs of large organisations are looking at Enterprise Content Management (ECM) as a strategic investment. ECM is being seen as a new, unified platform that: • Enables collaboration between internal and external parties to the organisation • Facilitates management of intellectual and brand assets • Reduces costs by increasing workflow and business-process efficiency • Increases profit margins • Stays within compliance regulation Interoperability standards are facilitating this process New standards for the interoperability of content management systems are slowly emerging. Those that currently exist are specific to certain and particular aspects of 25 Issue 6 October 2008 The VIEW Journal Xplor European Edition

Table of Contents Feed for the Digital Edition of The Xplor View - October 2008

The Xplor View -� October 2008 Contents TPE Master Class: Three Ways to Tame your Print-to-Mail Workflow Right Now Mission Impossible: Embracing Environmental Concerns TPE Master Class: Implementing a Lean Working Environment Improving Business Processes Yields Award-Winning Business Performance How Do� You Effectively Win New Business Writing a Marketing Plan to Win New Printing Clients How Buying Strategies Have Affected How the Industry Sells Let's Talk About Integrated Customer Communications Management:�Transpromo...It Takes a Village! Knowledge Management Part 3 XDU: Leading the Education Revolution Kodak plus Xplor equals XDU Around the World Xplor Europe News:�Short News Items for the Xplor UK�Programme and Europe News

The Xplor View - October 2008

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