University Business May 2018 - 12

Beyond the News
DATA PRIVACY

The University of California, Berkeley will implement Blackboard's Ally
learning management system in fall
2018 so its students can more readily
access online course content. Berkeley
chose the LMS after piloting the system for a semester.
Texas Southern University will include
Comcast's Xfinity On Campus as part of
room and board, allowing students to
watch live TV, On Demand and recorded
content on IP-enabled devices. Students can upgrade their accounts for
an additional cost.
Eastern Michigan University has
partnered with Portfolium to provide
students and faculty with ePortfolios,
digital badging and gen-ed assessment-all in one network. Students
can still use their ePortfolio profiles
for free after graduation.
Mount Marty College (S.D.) has selected Campus Management's CampusNexus cloud-based suite to enhance
constituent engagement and to enable
communication between students,
faculty and college administration.
Auburn University (Ala.) will use
PFM's Whitebirch enterprise resource
planning software to make multiyear
forecasts of financial situations under
different scenarios, including how tuition discount strategies could impact
student revenues.
The University of New Hampshire has
leased a landfill owned by Waste Management-the university's hauler-to
heat and power 75 to 85 percent of its
Durham campus. The university will sell
surplus energy to the grid.
Brown University will use Planon's
integrated workplace management
system to enhance its facilities asset
planning, inventory and warehousing.
-Steven Blackburn
12 | May 2018

EU data regulation to affect U.S. schools
U.S. organizations, including colleges
and universities, could receive fines totaling up to $25 million each or 4 percent
of annual revenue for failing to comply
with a new European Union regulation
that goes into effect May 25, according to
the Information Commissioner's office in
the U.K. Advancement and admissions
offices will be impacted the most.
The General Data Protection Regulation impacts organizations worldwide
that process data relating to EU citizens
and permanent residents to protect them
from privacy and data breaches. Additionally, institutions must receive consent
from EU constituents before communication begins-especially by email.
To comply, institutions must be aware
of the data they're holding, where it's
stored and how it's used. Besides reporting any data breach, organizations must
be prepared to retrieve, correct or erase
data when requested.
In higher ed, this applies to colleges
receiving donations and student application fees from countries such as France
and Germany. Even e-newsletters sent
to alumni living in the EU are subject
to scrutiny by individual EU member
states and entities within the European
Commission.
Systemwide effort
Institutions may need to modify their
business processes to comply, and, for
that, they should seek counsel from their
legal officers, says Julia Funaki, associate director of the American Association
of Collegiate Registrars and Admissions
Officers. "It's not a one-office issue, so
there needs to be a systemwide discussion
MORE ONLINE

Compliance case study: Office of
the Registrar at Indiana University
Bloomington, UBmag.me/uicompy

GETTYIMAGES.COM JANE_KELLY

INDUSTRY NEWS

about what [colleges] have to do, how
they can do it and where they might need
to make adjustments."
That includes updating privacy
notices to note what schools use data for
and why they need to do so using clear,
concise language, says Brian Flahaven,
senior director of advocacy at the Council
for Advancement and Support of Education. "The location of these notices is up
to the institution," he says. "The point
is that they need to update them and get
them in front of their constituents, most
likely via email, the web or both."
Notices also need to explain how processing the data won't harm individuals.
"Colleges have to ensure that the
people they communicate with are being
treated fairly and that they're not holding
data they don't need," says Flahaven.
Push for transparency
EU enforcement will most likely target
larger companies, such as Google and
Amazon, instead of colleges.
However, institutions should still
show due diligence and make a concerted
effort to comply. "The idea is to allow
data processing to continue but to make
it as minimally invasive and as transparent as possible," Flahaven says.
For more information on the regulation,
visit UBmag.me/gdpr.
-Steven Blackburn
www.universitybusiness.com


http://www.GETTYIMAGES.COM http://www.UBmag.me/uicompy http://www.UBmag.me/gdpr http://www.universitybusiness.com

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