2016-17 Course Catalog - 19
The student is responsible for all claims of damage or loss of school
property. A student who is withdrawing from the College must
go to the Business Office and pay the outstanding balance on his/
her account to avoid late payment fees. The College will refer all
delinquent accounts to the Attorney General's Office for collection.
A leave is granted only one time. Students are permitted to
interrupt their program of study and return the following year at
the beginning of the semester in which they previously withdrew.
Thaddeus Stevens Grant Students
Recommended students who qualify for the Thaddeus Stevens
Grant are eligible for only four semesters of the Grant or six
semesters for those students admitted to the one-year pre-major
program. Prior to completing a full semester, students who are
granted a leave of absence will not have that semester count as one
However, eligibility for financial aid and the Stevens Grant is
determined on a yearly basis with respect to the current admissions
procedure. Therefore, students on leave will need to provide the
Office of Admissions with a letter stating their intent to return
with the required financial documentation prior to the semester
in which they wish to enroll.
Students who wish to enroll in the fall semester should submit
their letter and financial documentation by the preceding March,
and students who wish to enroll in the spring semester should
submit their letter and financial documentation by the preceding
Non-Thaddeus Stevens Grant Students
Tuition students who are granted leaves of absence will be
granted refunds according to the tuition refund policy as stated
in the catalog.
A leave of absence may impact a student's insurance coverage,
veteran's benefits, and financial aid. Therefore, students should
review these changes with appropriate personnel before deciding
to take such a leave.
Students who have a medically documented condition which
prevents them from performing their course requirements may
request a medical leave. Specifically if a student becomes ill,
requires hospitalization, or has scheduled surgery with extended
rehabilitation that will cause the student to miss five to 10 days
of class, the student may need to take a medical leave of absence.
Leave approval is initiated by the student meeting with
the counseling/disabilities coordinator. After the student's
circumstances have been discussed and any related documentation
reviewed, the counselor/disabilities coordinator will consult with
the vice president for academic affairs and individuals involved
with the student to determine any possible interventions or
concerns. Once reviewed and approved, the counselor/disabilities
coordinator will notify the Office of Admissions and the registrar
that the student is taking a leave.
When the student plans to return, the student will need to contact
the counselor/disabilities coordinator and schedule a meeting
to review documentation related to the student's treatment,
discharge, and clearance to return to college full-time in the
student's chosen program. Students who were approved for a
medical leave are approved to return to the program in which
they were enrolled at the beginning of the semester in which they
withdrew. Students who take a medical leave and also request to
change majors are reviewed by the director of enrollment services
as readmissions and are considered as applicants based on the new
programs requirements and are not guaranteed readmission.
Students who develop financial difficulties and are unable to
continue due to their need to work full-time may be granted a
financial leave of absence. In order to qualify for this leave,
students will need to provide documentation of their attempts to
obtain financial aid and loans and the nature of their debts. All
other avenues to address the difficulty may be reviewed prior to
granting the leave.
Students may be granted a leave of absence for a family hardship,
where they are needed at home due to the illness of a family
member or where a major change in the financial status of their
family requires them to work. In order to qualify for this leave,
students will provide letters from a physician, a letter from an
employer, or other acceptable documentation.
Students who are involved as defendants or witnesses in a lengthy
court case may be granted leaves. Students who are incarcerated
for a period of time beyond 5 days or over 22 hours of technical
course time may be granted a leave or be required by Thaddeus
Stevens College to take a leave.
In situations where a student's offense may impact on the safety
of other students, the College may require that the student
provide documentation of treatment or that the student's assigned
counselor is permitted to maintain contact with the student's
probation officer or other off-campus professionals during the
time the student is enrolled at Thaddeus Stevens College.
The student reports to his/her assigned counselor to request a leave
of absence. The counselor reviews the leave procedure with the
student to clarify the student's responsibilities. Students who are
returning from an approved leave will need to contact the registrar
to develop a schedule and register once they have completed their
admission requirements and have been admitted.
The counselor documents a reason for requesting the leave and
informs the student of the specific documentation needed.
The counselor contacts each of the student's instructors and
the academic advisor in writing and asks them to document
the student's current grades, attendance record, and their
recommendations regarding the student's return to continue in
his/her current program or another technical program.
Academic Catalog * 19
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