2016-17 Course Catalog - 20
The counselor obtains information from the Business Office and
the Office of Financial Aid and Registration which impacts the
student's ability to return and related conditions.
The counselor collects the information from all areas, and along
with his/her recommendation, forwards the information to the
vice president for academic affairs for review and approval.
The Vice President of Academic Affairs forwards his/her
recommendation to the President for review and approval.
The President's Office then sends a letter to the student stating
approval or disapproval. Copies of this letter are sent to the Office
of Financial Aid and Registration, the Office of Admissions,
academic advisor, and counselor prior to the semester in which
the student expects to return. The student submits all required
financial documentation and a letter to the Office of Admissions
requesting that he/she be readmitted to continue his/her program
of study. Students must submit this information by March prior to
returning in the fall semester and by November prior to returning
in the spring semester.
The Office of Admissions will notify any student who has not
submitted his/her information that he/she is no longer being
considered for readmission.
The registrar is responsible for notifying all academic advisors and
technical instructors of the student's enrollment status.
Procedures To Withdraw From A Class
Students may withdraw from a class between the beginning of the
second week and the 14th week of a semester. Students will receive
a "W" grade that will appear on the transcript but not impact their
GPA. Failure to follow the steps below could result in still being
charged for the semester in which students were enrolled but did
* Resident students are required to notify their residence hall
advisor. The room key should be given to their residence hall
advisor. If the student's residence hall advisor is not available,
the room key should be forwarded to the director of residence
life or the director of student services. Resident students
must vacate the campus by 4:30PM the day following the
notification of withdrawal. (IMPORTANT NOTE: In some
instances, students will be asked to depart the evening of
notification of withdrawal or perhaps immediately.)
Some students take advantage of the many opportunities of
working while attending Thaddeus Stevens College. See Student
Services hiring and application details.
Veteran Administration Benefits
All full-time programs at Thaddeus Stevens College of Technology
are approved for veterans. If eligible for education benefits as a
veteran or as a child of a deceased or disabled veteran, the student
should adhere to the following procedures to ensure receipt of
benefits in a timely manner:
Contact the local VA office, discuss school plans with them, and
obtain an application for benefits.
Provide VA Certifying Official at Thaddeus Stevens College with
documentation of benefits and a copy of the DD214, if applicable.
Once the student has reported for classes, the College will certify
enrollment to the Department of Veterans Affairs.
Appropriate credit is given for comparable previous education
and training; thus, the training period is shortened accordingly.
Further information is available in the Office of Financial Aid and
Students should meet with their academic advisors for
consultation concerning the effect(s) withdrawing will have on
their continued studies and transcript records. Students should
return any materials or properties of the College that they may
have in their possession to the appropriate parties, to avoid being
billed for those items.
Tuition Refunds/ Credits When Called
into Active Duty
Students who earn an "F" for cheating in a course may not
withdraw from that course.
The students, when released from active duty, are entitled to and
restored to the educational status previously attained without any
loss of credits earned. The College will refund tuition and fees paid
or credit the tuition and fees to the next semester or term after
termination of military leave at the option of the student.
Procedure for withdrawal from College
Prior to making the decision to withdraw from Thaddeus Stevens
College, students are encouraged to discuss this decision with
a counselor. A counselor can assist students with developing
alternative plans to remain enrolled, as well as help students
understand how withdrawing may affect future educational plans,
financial aid, insurance coverage, etc.
All students who wish to withdraw from the College must do the
* Meet with a financial aid staff member to complete an exit
interview if they were a recipient of a Stafford Loan.
* Visit all College offices with which they have outstanding
20 * Thaddeus Stevens College of Technology
Whenever students, as members of the Pennsylvania National
Guard or reserve component of the Armed Forces of the United
States, are called or ordered to active duty, a leave of absence must
The College will give students the option of a 100% refund of
tuition and fees or a credit for the next semester's tuition and fees.
If students take a refund and return, the refund shall be at the
Assistance with Financial Aid Applications
Assistance in completing the financial aid application is available
from the Office of Financial Aid and Registration.