2017-18 AcademicCatalog - 122
Students who wish to enroll in the fall semester should
submit their letter and financial documentation by the
preceding March, and students who wish to enroll in the
spring semester should submit their letter and financial
documentation by the preceding November.
Non-Thaddeus Stevens Grant Students
Tuition students who are granted leaves of absence will be
granted refunds according to the tuition refund policy as
stated in the catalog.
A leave of absence may impact a student's insurance
coverage, veteran's benefits, and financial aid. Therefore,
students should review these changes with appropriate
personnel before deciding to take such a leave.
Students who have a medically documented condition which
prevents them from performing their course requirements
may request a medical leave. Specifically if a student
becomes ill, requires hospitalization, or has scheduled
surgery with extended rehabilitation that will cause the
student to miss five to 10 days of class, the student may
need to take a medical leave of absence.
Leave approval is initiated by the student meeting with
the counseling/disabilities coordinator. After the student's
circumstances have been discussed and any related
documentation reviewed, the counselor/disabilities
coordinator will consult with the vice president for academic
affairs and individuals involved with the student to determine
any possible interventions or concerns. Once reviewed and
approved, the counselor/disabilities coordinator will notify
the Office of Admissions and the registrar that the student
is taking a leave.
When the student plans to return, the student will need to
contact the counselor/disabilities coordinator and schedule
a meeting to review documentation related to the student's
treatment, discharge, and clearance to return to college
full-time in the student's chosen program. Students who
were approved for a medical leave are approved to return
to the program in which they were enrolled at the beginning
of the semester in which they withdrew. Students who
take a medical leave and also request to change majors
are reviewed by the director of enrollment services as
readmissions and are considered as applicants based on
the new programs requirements and are not guaranteed
Students who develop financial difficulties and are unable to
continue due to their need to work full-time may be granted
a financial leave of absence. In order to qualify for this
leave, students will need to provide documentation of their
attempts to obtain financial aid and loans and the nature of
their debts. All other avenues to address the difficulty may
be reviewed prior to granting the leave.
122 * Thaddeus Stevens College of Technology
Students may be granted a leave of absence for a family
hardship, where they are needed at home due to the illness
of a family member or where a major change in the financial
status of their family requires them to work. In order to
qualify for this leave, students will provide letters from a
physician, a letter from an employer, or other acceptable
Students who are involved as defendants or witnesses in a
lengthy court case may be granted leaves. Students who are
incarcerated for a period of time beyond 5 days or over 22
hours of technical course time may be granted a leave or be
required by Thaddeus Stevens College to take a leave.
In situations where a student's offense may impact on
the safety of other students, the College may require that
the student provide documentation of treatment or that
the student's assigned counselor is permitted to maintain
contact with the student's probation officer or other offcampus professionals during the time the student is enrolled
at Thaddeus Stevens College.
The student reports to his/her assigned counselor to
request a leave of absence. The counselor reviews the
leave procedure with the student to clarify the student's
responsibilities. Students who are returning from an
approved leave will need to contact the registrar to develop
a schedule and register once they have completed their
admission requirements and have been admitted.
The counselor documents a reason for requesting the leave
and informs the student of the specific documentation
The counselor contacts each of the student's instructors
and the academic advisor in writing and asks them to
document the student's current grades, attendance record,
and their recommendations regarding the student's return
to continue in his/her current program or another technical
The counselor obtains information from the Business Office
and the Office of Financial Aid and Registration which
impacts the student's ability to return and related conditions.
The counselor collects the information from all areas,
and along with his/her recommendation, forwards the
information to the vice president for academic affairs for
review and approval.
The Vice President of Academic Affairs forwards his/her
recommendation to the President for review and approval.
The President's Office then sends a letter to the student
stating approval or disapproval. Copies of this letter are sent