Mexico Meeting & Incentive Planner 2014 - (Page 30)

MEETING RESOURCES Mexico's keen hospitality isn't just on-site, it begins with key support from many experts starting with the Mexico Tourism Board. Mexico Tourism Board (MTB) Meeting planners can find a wealth of information at the Visit Mexico Meets website: www.visitmexico.com/meetings, which is available 24/7 to assist International Meeting Planners, DMCs and PCOs in making business decisions about Mexico Meetings destinations. The Mexico Meetings Toolkit, launched by the MTB, is another valuable resource that can be downloaded via PDF at: http://www.visitmexico.com/work/models/Meetings30/pdf/ toolkit.pdf The MTB also offers free use of its photography library for download, which includes pictures of hotels, resorts and key destinations. Personal Assistance For face-to-face support, the MTB has offices in these key cities: n Washington, D.C.: (202) 265-9021 Contact: Cecelia Cruz Urquiza, ccruz@visitMexico.com n New York: (212) 308-2110 Contact: Araceli Lopez, alopez@visitMexico.com MTB in Europe In July 2012, the MTB opened its first office in Europe. The Brussels location offers clients worldwide services to meet strong international demand and interest in Mexico, which has also seen rapid growth in its conventions and congresses sector. n Brussels: (+32) 00 2 629 0791 Contact: Virginia Arana, varana@visitMexico.com Contact the MTB in the U.S. at (800) 44-Mexico. In Mexico, call the MTB at 011 (5255) 5278-4200 at any of these extensions: 1500, 1512, 1513 or 1517. E-mail: meetings@visitMexico.com. Meet-andgreet MTB specialists at the big shows: AIBTM, MPI, SITE, IMEX and others. Contact one of Mexico's 56 CVBs directly. n ENTRY AND CUSTOM REQUIREMENTS To get into Mexico, attendees must: n Possess a valid U.S. passport. n Fill out a tourist migratory form (FM-T), distributed to passengers aboard plane, ship or land point of entry. Once stamped at the immigration station, it's valid for up to 180 days. Keep the migratory form during your trip, and turn it in when departing. Business travelers complete a different form (Form FM-N), which authorizes the conduct of business, but not employment, for 30 days. n Pay an entry fee (usually about $20) and departure fee (approximately $20). Fees usually included in price of airline ticket. n Fill out a Customs Declaration Form, which is distributed aboard plane or ship, or land point of entry. Visitors arriving by plane can bring -tax-free-up to $300 worth of goods, with the exception of beer, alcoholic drinks and processed tobacco. n After passing through immigration, proceed to the custom authority's fiscal traffic light. If light flashes green, agents collect the customs declaration. If light flashes red, luggage is inspected and contents compared with the customs declaration form. n Visitors carrying more than $10,000 must declare amount on the Customs Declaration and Declaration of Passenger's Money in Exit (Declaración de Dinero Salida de Pasajeros) forms. Spotlight: Grupo Espencon Professional Congress Organizers (PCOs) are essential to the success of large conventions and meetings. Planners from outside of Mexico find their services invaluable. When hiring a PCO, it is important to partner with a business that is accredited and 100 percent devoted to the meetings and incentives industry in Mexico. These are experts who have the know-how to handle the logistics of a large group and everything related to convention planning, business tourism, incentive travel, air, land and sea travel, and banquet needs. One such PCO, Grupo Espencon, are specialists in assisting planners who want to host their large conferences and conventions in Mexico. Grupo Espencon and its three 30 MEETING RESOURCES 30_2014_MeetingResources.indd 30 divisions, is a consulting and implementation firm whose sole focus is group business tourism to Mexico. "We recognize the need for organizations to have counseling, logistics, organization and operations, plus service should be delivered in a professional, ethical and be of the highest quality," says Ulises Huitron, CEO, Grupo Espencon. Grupo Espencon is made up of three distinct companies: DB Registro, specialists in convention registration, and two convention planning specializations: Espencon Conventions, specialists in planning, consulting and coordinating conventions, and Espencon, specialists in planning, consulting and coordinating medical conferences, conventions and events. | 2014 www.visitmexico.com 12/5/13 2:12 PM http://www.visitmexico.com/meetings http://www.visitmexico.com/work/models/Meetings30/pdf/ http://www.visitmexico.com

Table of Contents for the Digital Edition of Mexico Meeting & Incentive Planner 2014

Here and There
Centers of Attention
Meetings That Matter
Valuable Partnerships
Meeting Resources
What to Do
Spa Days
Industry Destinations
Going Green
Baja California
North
Central
Mundo Maya
Mexican Caribbean
Gulf/Isthmus
Pacific Coast
Mexico Meetings Hotels

Mexico Meeting & Incentive Planner 2014

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